ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
CALL TO ORDER BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the pledge of allegiance.
Present: Cr. Pam Butcher, Cr. Marli Stauffacher, Cr.
Jane Troeh, Cr. Cliff Atkinson, Cr. Cliff Gavic, Mayor Robert Austin, CM Randy
Ealy, CR Denise Carey, CA Andrew Cole.
Absent: Cr. Hartwig
CITIZEN AND COMMUNITY GROUP COMMENTS
Mayor Austin presented the October
Citizen of the Month to Marcy Marvel, Estacada Disc Golf Association and the
October Golden Rake Award to Kevin & Pam Butcher.
Mayor Austin also recognized that
the job corps students worked Saturday on cleaning up the town by raking leaves
and other tasks.
Nina Hamilton, 27724 S. Hwy 211
– Mrs. Hamilton really likes the stop sign at Main and 4th. She would like to see the sandwich board sign
issue resolved before the new council comes in.
CONSENT AGENDA
Cr. Troeh moved to approve the
October 14, 2002 Council meeting minutes.
Cr. Stauffacher seconded the motion.
The motion passed unanimously.
DEPARTMENT & COMMITTEE REPORTS
Water loss
report – CM reviewed the water loss report included in the packet.
Public Works
activity report – CM reviewed the public works activity report included in
the packet.
Estacada Area
Arts Commission report – Jane Reid reviewed the activities of the Arts
Commission over the last year. They have
adopted a mission statement; held a winter arts exhibit; sponsored the Spring
Arts and Lecture series including a Tygres Heart Shakespeare Theater
performance, an Artist Repertory Theatre’s Actors to Go performance, and Oregon
Council Chautauqua civil war event, and readings by writers and poets published
in the Clackamas Community College’s Clackamas Review; collaborated with Artist
Repertory Theatre to produce and act in an original production; coordinated the
Estacada Summer Celebration; and grant writing.
This year planning has begun for the next Summer Celebration and some
grants have already been obtained. They
are also working with the Auditorium Renovation Committee for fund raising,
designing this year’s Spring Arts and Lecture series, working with Kate Hawks
on a community theater project, working on gateway signage and banners,
researching a “Writing our Stories” project with the Oregon Council for the
Humanities Chautauqua program and looking into other ways that the arts can
support the growth and changes going on in Estacada today.
City Manager
report – CM reviewed his written manager’s report included in the
packet. CM stated that the city has been
receiving a number of negative comments regarding the 4th and Main
stop sign. Cr. Troeh stated that she
received a call where the caller pointed out that this is the truck route for
all the large trucks coming through town and it backs up traffic for some
businesses and maybe isn’t the greatest place for a stop sign. CM stated that traffic volume would be
counted. Cr. Gavic stated that there are
safety concerns at this intersection but he has talked to the people at Jackpot
and they do not like the stop there.
Staff recommendation at this point is to recommend removal of the signs
after the 90-day period. CM asked the
council if they would like to address the topic of sandwich boards at a
workshop before the holidays or wait until after the first of the year. Council was divided so Mayor Austin left it
up to staff to see if there was time or not.
COUNCIL BUSINESS
Library
siting survey results – The results of the unofficial survey show that the
majority of people want to keep the library in the downtown core area. Cr. Troeh asked for direction regarding the
next step for the task force. It was
council consensus to have the task force conduct appraisals on the two downtown
sites. She also stated that the request
for qualifications has been advertised for in the Daily Journal of Commerce
with a November 12th deadline.
2003-05 CDBG
project list – CM reviewed the list included in the packet. He asked council to review the list and let
him know if they have any additional projects they would like to see on the
list.
Outside city limit
water services – CM stated that we are getting requests from persons living
outside the city limits for water service and staff would like council input
policy regarding this. CA Cole stated
that the city has done this in the past and has required the individual
property owners to sign a non-remonstrance agreement agreeing to annex at such
time the city is ready for the annexation of the property. CA stated that it is particularly beneficial
to allow the outside hook up when there is a health issue. Hellen Norton stated that she is one of the
property owners needing the water and she will agree with signing the
non-remonstrance agreement. It was
council consensus to allow these outside users to hook-up as long as they sign
the non-remonstrance agreement.
Loitering
ordinance – CA reviewed some loitering ordinances presented to the council
and stated problems with each of these codes.
The problem in Estacada is a specific problem relating to the front lawn
of city hall. He stated that the city
could prohibit anyone on the grass area.
He stated that the best thing he has seen is a park exclusion
ordinance. This allows for the exclusion
of a person for a certain period of time for breaking a certain law in the
designated area. There would also have
to be an appeal process available. He
does not feel a loitering ordinance would solve the problem. The council discussed the options. Cr. Atkinson would like to see the bus stop
moved. It was council consensus to add a
loitering ordinance to the code and an exclusion clause for violators. Council directed CA to develop an ordinance
addressing this problem.
Percent for
Arts concept – CM reviewed the information included in the packet. Jane Reid clarified that the reason to do
this is to enhance art in Estacada.
Estacada is becoming recognized in the state as being an arts friendly
community and this helps with grant writing for certain types of grants. She explained some of the details of the
program. The council would like the
final decision on the art to be made by the council with a recommendation from
the Arts Commission. Jane thought this
was included but stated she would have this put into the policies and
guidelines. The council discussed the
concept. Some of the council felt art
could be included as part of a project without having the policy in place. Jane stated that the policies and ordinance
would give teeth to the process of including art in a project. Katinka Bryk asked the council to at least
adopt the policies and procedures even if the 1% for arts ordinance is not
adopted. This would give the city a
process to evaluate and choose art for public areas. Council asked Jane and Katinka to work on the
language of the policy and present it to the council at their next
meeting.
Resolution
2002 – 23 – A Resolution in support of the Clackamas County three-year law
enforcement levy – Cr. Troeh moved to adopt Resolution 2002 – 23 – A
Resolution in support of the Clackamas County three-year law enforcement
levy. Cr. Atkinson seconded the
motion. The motion passed with 5 yes and
1 no (Butcher).
Resolution
2002 – 24 – A Resolution in support of the Estacada Rural Fire District
$3,500,000 General Obligation Bond – Cr. Butcher stated that she works for
the fire department. CA stated there
would be no conflict of interest because of this and this should not disqualify
her from voting. Cr. Troeh moved to
adopt Resolution 2002 – 24 – A Resolution in support of the Estacada Rural Fire
District $3,500,000 General Obligation Bond.
Cr. Atkinson seconded the motion.
The motion passed unanimously.
CITIZEN AND COMMUNITY GROUP COMMENTS
Nina Hamilton – Mrs. Hamilton commented on the loitering problem in Estacada. She feels we need to have somewhere for the kids to go but cannot offer any suggestions.
COUNCIL REPORTS & COMMENTS
Cr. Troeh
thanked the job corps for their efforts in the community.
Cr. Gavic stated
that the city hall renovation looks good and the job corps work looks
good.
Cr. Atkinson
thanked everyone for coming.
Cr. Stauffacher commented on the problem with
loitering in front of city hall. She
stated that most of them are over 18 and she would like to see something
done.
Cr. Butcher also
commented that the people on the front lawn are intimidating and threatening. She would also like to see something done to
take care of this issue. Cr. Butcher
stated she is very supportive of the Arts Commission and the work they have
done and will do in and for the community.
She just doesn’t support the 1% for arts ordinance at this time and she
believes art can happen without the ordinance.
She also thanked the job corps for their work around the city.
Mayor Austin
stated that city hall needed to be safe for everyone to visit.
EXECUTIVE SESSION – ORS 192.660(1)(a)
Mayor Austin
stated the purpose of the executive session is to consider the employment of a
public officer as per ORS 192.660(1)(a).
He also stated that representatives of the news media shall be allowed
to attend and all other members of the audience were asked to leave the
room. He stated that representatives of
the news media are specifically directed not to report on any of the
deliberations during the executive session, except to state the general subject
of the session as previously announced.
No press was in attendance. All
councilors and staff listed above were in attendance with the exception of CM
Ealy.
The council came
back into open session. It was council
consensus to create a subcommittee consisting of Mayor Austin, Cr. Butcher, and
Cr. Atkinson to develop an employee contract for the City Manager.
ADJOURNMENT OF MEETING
The meeting
was adjourned at 9:45 pm.