ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, OCTOBER 14,
2002 - 7:00 PM
CALL TO ORDER BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the pledge of allegiance.
Present: Cr. Pam Butcher, Cr. Marli Stauffacher, Cr.
Richard Hartwig, Cr. Cliff Atkinson, Cr. Jane Troeh, Mayor Robert Austin, City
Manager Randy Ealy, City Recorder Denise Carey.
Absent: Cr. Cliff Gavic.
Mayor Austin
commented on the new look of the council chamber. He stated that the room is much more
versatile now.
CITIZEN AND COMMUNITY GROUP COMMENTS
Becky Arnold,
142 NW Wade Ms. Arnold gave a Chamber of Commerce update. The museum is being painted and should be
open by Thanksgiving weekend. Also, the
street reenactments are complete and the three shows were very successful. The Chamber website is up and running. She stated that the feedback on the temporary
stop signs at 4th and Main are, for the most part, positive and
supportive. She also stated that the
business district will have trick-or-treating on Halloween for children.
Tim Arnold
142 NW Wade Mr. Arnold is trying to reactivate the now defunct Historical
Association that was formed and started the museum. They need board members.
Eric Bedoy,
Estacada Floral Mr. Bedoy apologized if he offended anyone when he
advertised beer sales at his business.
He is just trying to let people know what they offer. He wants his business to grow with the city
and is diversifying his business.
CONSENT AGENDA
1. Approve
September 23, 2002 Council minutes
Cr. Butcher moved to
approve the consent agenda. Cr. Atkinson
seconded the motion. The motion passed
unanimously.
DEPARTMENT & COMMITTEE REPORTS
Library
Building Task Force Update Jim Reynolds Mr. Reynolds asked the council
for feedback on the area they prefer for the library site. At this point the committee is neutral and
would like some direction. Mr. Reynolds
reviewed site criteria for the new library.
He then reviewed the three sites being recommended by the committee: pond property, Thriftway property, fire
station property.
The council
discussed the sites. Cr. Atkinson would
like to keep the library in the downtown core area. Cr. Troeh would also like to have the library
downtown. Cr. Hartwig does not have a
preference and stated he would like to see where the next 2000 library patrons
want it. Cr. Stauffacher asked how much
community input there has been collected on the site selection and if it is
possible to do a survey. Mr. Reynolds
stated that he feels the merchants would like to see it placed downtown. Cr. Butcher feels the new library could
energize the downtown area and she personally likes the Currin Street
site. Mayor Austin prefers one of the
downtown sites but can vision the library at the pond area. Mr. Reynolds stated that if the downtown
sites were selected for appraisals, he would expect an offer from Pete
ONeil. It was council consensus to have
some sort of survey done of library patrons with the results to come back to
the council at their October 28th meeting. Mr. Reynolds would also like to begin talking
to the property owners on the Currin site to get an idea of the costs involved
with purchasing the properties.
Parks &
Recreation Update Kristina Engelbrecht, Rob Kowalewski, Debbie Weikum
Parks and Recreation Commission members.
Ms. Engelbrecht asked that the Council review the email listing the five
items the Commission is asking the Council to act on. The Council discussed the items. The Commissioners stated that the Wade Creek
Park is on the top of their priority list and would like to see it added to the
park CIP list so SDC monies can be used to develop this park. Mayor Austin asked that staff take a look at
the Wade Creek items to see if it is possible for them to be added to the CIP
list or can they be substituted for some other project on the list. CM Ealy feels the best way to try to fund
some of these projects would to pay for them with general fund contingency
money. Council directed staff to
research these projects and determine if SDC monies can fund the projects.
Park Master
Plan Grant Request to MHEA CM Ealy stated that Beverly Anderson would
like to submit a grant request to Mt. Hood Economic Alliance to update our
Parks and Recreation Master Plan by combining the current Park Master Plan
and the Timber Park Master Plan.
Cr. Butcher
moved to proceed with the grant process for the Park Master Plan update. Cr. Stauffacher seconded the motion. Roll call vote: Cr. Butcher-yes, Cr. Stauffacher-yes, Cr.
Hartwig-yes, Cr. Atkinson-yes, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.
Financial
Report CM reviewed the financial information in the packet.
City Manager
Report CM reviewed his staff report included in the packet.
COUNCIL BUSINESS
Percent for
Art CM stated that this concept is to charge a 1% tax on new public
buildings for the arts. Chair Jane Reid
and committee member Katinka Bryk answered questions regarding the
proposal. It was council consensus to
have staff submit a formal proposal before the council at their next
meeting.
Comprehensive
Plan Review Cr. Atkinson stated there are questions that need to be
answered by Mr. Halleyburton. These will
be addressed at the next meeting of the Periodic Review Committee.
COUNCIL REPORTS & COMMENTS
Cr. Butcher
thanked everyone for coming.
Cr. Stauffacher
stated that the room looks wonderful.
Cr. Hartwig asked if the Shafford Street issue with
speed bumps has been addressed. CM Ealy stated
this has been placed on the next Infrastructure Committee meeting. Cr. Hartwig also asked if the A-board issue
has been addressed. CM stated he has not
met with the business owners regarding this.
Cr. Atkinson
stated he is glad to see the Parks and Recreation Commission becoming so
active.
Cr. Troeh stated
that the four-way stop has gotten almost unanimous approval from everyone that
has talked to her.
Mayor Austin has
only heard from one person not in favor of the stop sign at 4th and
Main.
EXECUTIVE SESSION ORS 192.660(1)(i)
Mayor Austin stated the purpose of the executive
session is to evaluate the City Manager and identified ORS 192.660(1)(e) as
authority for the executive session. He
also stated that representatives of the news media shall be allowed to attend
and all other members of the audience were asked to leave the room. He stated that representatives of the news
media are specifically directed not to report on any of the deliberations during
the executive session, except to state the general subject of the session as
previously announced. Keppie Kepplinger,
Clackamas County News, attended the executive session. Present were the councilors and staff listed
above as present.
The council came
out of executive session at 9:55 pm.
Cr. Butcher
moved to give a 7% increase in pay to CM Ealy for his exemplary job performance
over his last two years of employment.
Cr. Atkinson seconded the motion.
Roll call vote: Cr. Butcher-yes,
Cr. Stauffacher-yes, Cr. Hartwig-yes, Cr. Atkinson-yes, Cr. Troeh-yes, Mayor
Austin-yes. The motion passed with 6 yes
and 0 no.
It was council
consensus to have the city attorney prepare a draft contract for city manager
services to be presented to the council at their next meeting in executive
session.
ADJOURNMENT OF MEETING
The meeting
was adjourned at 10:00 pm.