ESTACADA CITY COUNCIL MEETING MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, MARCH 11, 2002 - 7:00 PM

 

A.        CALL TO ORDER BY PRESIDING OFFICER                                         

 

The meeting was called to order at 7:00 pm.  Mayor Austin led in the pledge of allegiance. 

 

Present:  Cr. Hartwig, Cr. Butcher, Cr. Stauffacher, Cr. Atkinson, Cr. Gavic, Cr. Troeh, Mayor Austin, CM Ealy, CR Carey.

 

B.        CITIZEN AND COMMUNITY GROUP COMMENTS                    

 

Doug Thompson, Jackknife Road – Mr. Thompson is a 7th grade student at the Junior High working on an Eagle merit badge for citizenship.  He is here as an observer and feels it is important for him to become involved in his local government.

 

C.        CONSENT AGENDA                      

1.         Approve February 25, 2002

2.         Accounts payable

 

Cr. Troeh moved to approve the consent agenda.  Cr. Hartwig seconded the motion.  Roll call vote:  Cr. Hartwig-yes, Cr. Butcher-yes, Cr. Stauffacher-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes.  The motion passed with 7 yes and 0 no.

 

D.        GUEST SPEAKERS                       

 

Sheriff’s Levy – May 21st Election – John Foote and Pat Detloff

Mr. Detloff, Clackamas County Sheriff, discussed the proposed community safety levy on the May election.  The proposal is for a 3-year local option tax intended to make up a difference in revenue shortfall to maintain current service levels and will fund the staffing for an additional 115 new jail beds that are desperately needed.  There are approximately 400-500 persons released early from jail every month because of lack of space.  Out of the 5000 people released last year, 1500 were re-offenders.  The rate is $.59/$1000 assessed valuation.  Mr. Detloff asked that the council pass a resolution supporting the levy.  Mayor Austin asked that a resolution be brought before the council at their next meeting. 

 

PGE Growth and the Economy – Annette Mattson reviewed a telephone survey researching issues in Oregon regarding economics, growth, performance of public agencies and tax measures.   Ms. Mattson answered questions from the council. 

 

E.        DEPARTMENT AND COMMITTEE REPORTS              

 

Bev Anderson – R.A.R.E. – Written report submitted.

 

February Water Loss Report – CM Ealy stated that the water loss percent is down and we are trying to get it even lower.

 

Municipal Court Report – CM stated that municipal court funds have increased and we have already collected $6,000 more than budgeted for this fiscal year.  Most of these funds are from old traffic citations being paid. 

 

Library Report – The library board minutes and library statistics were included in the packet.

 

Estacada Area Arts Commission Update – None.

 

Parks & Recreation Commission Update – CM stated that the commission needs staff assistance to help them with their endeavors.  This includes updating the timber park master plan.  The parks and recreation minutes of their last meeting was in the packet.

 

City Manager Report – CM answered questions regarding his written staff report included in the packet. 

 

 

 

F.         COUNCIL BUSINESS         

 

City Hall Fencing Project – Award Bid – CM explained his recommendation and bids.  Cr. Troeh moved to award the fence bid to Bundy Fence in the amount of $1,045 with the amount to be split 50/50 between the library fund and city funds.  Cr. Hartwig seconded the motion.  Roll call vote:  Cr. Hartwig-yes, Cr. Butcher-yes, Cr. Stauffacher-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes.  The motion passed with 7 yes and 0 no.

 

I/I Project – Award Bid – CM explained his recommendation and bids for an annual I/I project on 4th Avenue.  Cr. Hartwig moved to award the bid for the I/I project on 4th Avenue to Gelco Services, Inc. in the amount of $21,313.  Cr. Atkinson seconded the motion.  Roll call vote:  Cr. Hartwig-yes, Cr. Butcher-yes, Cr. Stauffacher-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes.  The motion passed with 7 yes and 0 no.

 

Shafford Speed Hump Project – Consider Bid – CM reviewed his report on the Shafford speed hump proposal.  The council discussed the proposal and the recommendations.  The council had questions regarding the infrastructure and the placement of the hump.  Also, they would like the quote for placing the hump completely across the street. 

 

Stage Fee Waiver – Estacada Area Arts Commission – The council discussed the pros and cons of waiving the fee for community events.  The council discussed setting policy to waive the fees for city committees and commissions.  Cr. Gavic moved to grant the Arts Commission request for their stage fee waiver.  Cr. Stauffacher seconded the motion.  Cr. Atkinson would like to work on the policy before granting this request.  Cr. Stauffacher withdrew her motion.  Cr. Gavic withdrew his motion.  The council will have a workshop regarding this issue. 

 

G.        CITIZEN AND COMMUNITY GROUP COMMENTS                                

 

            None.

 

H.        COUNCIL REPORTS & COMMENTS

 

Cr. Hartwig thanked CM Ealy and Ron Smith for taking care of the trash problem. 

 

Cr. Atkinson congratulated Mr. Thompson for pursuing his Eagle Scout badge. 

 

Cr. Butcher asked about the removal of the fixed seating in the chambers and replacing with movable chairs.  CM Ealy stated that library staff has asked for removal of the chairs to have more room to do their children programs in the council chamber.  The council requested staff to bring a proposal to the next meeting.

 

Cr. Atkinson stated that the Chamber of Commerce needs to find a new home.  They are looking at the community center and any extra room at city hall.

 

I.          EXECUTIVE SESSION – 192.660(1)(h) – Litigation                  

 

            No executive session.

 

J.         ADJOURNMENT OF MEETING                                                                                                    

            The meeting was adjourned at 8:35 pm.