ESTACADA CITY COUNCIL MINUTES

ESTACADA CITY HALL, COUNCIL CHAMBERS

475 SE MAIN STREET, ESTACADA, OREGON

MONDAY, JUNE 10, 2002 - 7:00 PM

                                                                                                                                                                                                         

                                                                                                                                                                                                                 

A.        CALL TO ORDER BY PRESIDING OFFICER                                                                             

 

The meeting   was called to order at 7:00 pm.  Mayor Austin led in the Pledge of Allegiance. 

 

Present:  Cr. Atkinson, Cr. Butcher, Cr. Gavic, Cr. Hartwig, Cr. Stauffacher, Cr. Troeh, Mayor Austin, CM Ealy, DCR Hovda.

 

B.        CITIZEN AND COMMUNITY GROUP COMMENTS                                                                                

 

John Schlief, 38238 SE Coupland Road – Mr. Schlief has been working on putting a paintball center in the Timberpark.  He has met with the City Manager and received a letter stipulating the City’s requirements.  He stated that PGE has concerns regarding possible damage to the dam area.  He feels that PGE has issues with malicious mischief.  He agrees that this is always a concern, but feels that this type of mischief is likely to happen whether or not the paintball field is there.  He has already had input and requests to use the paintball field.  He stated he would personally wash off any paint that does not wash off with the rain, especially at the dam area.  He is ready to move forward with City consent.   

 

CM Ealy suggested perhaps letting the paintball group come in for a one-time event and let the City and PGE see how it goes.  There could be possibly 250-300 participants at the event.  Mr. Schlief stated that building the site would cost him approximately $8,000 but there are some temporary things he can do for the one-time event. 

 

It was council consensus to allow Mr. Schlief, staff and PGE to work together to hold a one-time event and then re-evaluate the idea.   

 

CM asked the Council to complete the ballots for the Citizen of the Year award. 

 

C.        CONSENT AGENDA                                                                                                                      

1.         Approve May 20, 2002 Workshop and May 20, 2002 Council minutes

 

Cr. Hartwig asked for the consent agenda to be separated. 

 

Cr. Hartwig moved to approve the May 20, 2002 workshop minutes.  Cr. Troeh seconded the motion.  Motion passed unanimously.

 

Cr. Hartwig asked if the Council meeting was advertised for in the local paper.  DCR Hovda stated the City is not required to advertise for a meeting but that the agenda is posted at City Hall the week before the meeting. 

 

Cr. Gavic stated that he never received any notice regarding the meeting and that was why he was not present.  Mayor Austin stated that the Council receives phone calls the week prior to the meeting notifying them that the packets are ready.  CM stated that Amy did make phone calls to all councilors the week before to inform them that their packets were ready.  The meeting was also discussed at the April 8th meeting and the date was chosen because there would be no meeting the next week because of Memorial Day. 

 

Cr. Hartwig moved to approve the May 20, 2002 City Council minutes.  Cr. Stauffacher seconded the motion.  Motion passed 6-1 (Gavic). 

 

D.        PUBLIC HEARING – DARROW STREET VACATION                                                   

 

Mayor Austin opened the public hearing.  CM Ealy reviewed the staff report.

 

Mayor Austin read a statement regarding evidence.  He asked for public input – there was none. 

 

Mayor Austin stated this will be voted on once the ordinance is read during the later part of the agenda.  Mayor Austin closed the public hearing.

 

E.        PUBLIC HEARING – 3RD STREET VACATION                                                               

 

Mayor Austin opened the public hearing.  CM Ealy reviewed the staff report.

 

Kenneth Andrews, project manager for Estacada School District, Milstead & Associates, stated that this street vacation is just to clear up old paperwork so that the school project can move forward.  The proper signatures were obtained from affected property owners in the area. 

 

Mayor Austin read a statement regarding evidence.  He asked for public input – there was none. 

 

Mayor Austin stated this will be voted on once the ordinance is read during the later part of the agenda.  Mayor Austin closed the public hearing.

 

F.         DEPARTMENT & COMMITTEE REPORTS                                                                                

 

Clackamas County Sheriff Report – Dep. Steinhauer – Dep. Steinhauer was not available for a report.

 

Portland State University/City of Estacada Community Development Coalition - Downtown Business Survey Group – PSU students gave a brief report regarding the business services available in the downtown area of Estacada, the vacant lots, and discussed marketing templates to certain types of stores that Estacada would benefit from on those vacant lots.  They discussed Economic Improvement Areas and suggested 4th and Broadway as the focal/starting point for such a project and gave funding suggestions. 

 

Recycling Development Group – PSU students gave a brief report regarding the recycling needs of the residents of Estacada.  They sent a survey to the residents and discussed reasons they do not recycle and things that they would like to recycle.  They gave suggestions on ways to expand the recycling resources to get more participants. 

 

City Manager Report – CM gave a brief review of projects going on in the City, including the 3rd and Main intersection and the paving/chip-sealing project on SE 4th Avenue. 

 

He discussed the Farmers Market and thanked Jeff & Julie Owens for their hard work on getting this going.  The Market will be meeting weekly to keep this project going throughout the summer. 

 

He discussed the work plan that the Comprehensive Plan Review Committee has drafted.  They will be meeting again this week to hopefully finalize the work plan. 

 

The Community Center is trying to setup a video conferencing center for the community.  The Recycling center that was paid for by DEQ grant dollars is very close to opening.

 

The Fireman’s Muster and Timber Show will be next weekend in the Timber Park, and it is all free of charge.  There will be lots of family entertainment, a carnival and a children's science fair. 

 

CM stated that he is trying to write a job description for Beverly.  She is very excited about working with the groups in Estacada as the "Daily Community Development Associate".  It will be very helpful having a city staff person to coordinate between all of the businesses and resources in Estacada. 

 

G.        COUNCIL BUSINESS                                                                                                                     

 

Ordinance Series of 2002, No. 3 – An Ordinance by the Estacada City Council vacating a portion of Darrow Road. - CM Ealy read Ordinance Series of 2002, No. 3 – An Ordinance by the Estacada City Council vacating a portion of Darrow Road. 

 

Cr. Butcher moved to dispense with the second reading and read by title only.  Cr. Hartwig seconded the motion.  Motion passed unanimously. 

 

CM Ealy read Ordinance Series of 2002, No. 3 – An Ordinance by the Estacada City Council vacating a portion of Darrow Road by title only.

 

Cr. Butcher moved to adopt Ordinance Series of 2002, No. 3 – An Ordinance by the Estacada City Council vacating a portion of Darrow Road.  Cr. Troeh seconded the motion.  Motion passed unanimously.

 

Ordinance Series of 2002, No. 4 – An Ordinance by the Estacada City Council vacating a portion of 3rd Avenue. - CM Ealy read Ordinance Series of 2002, No. 4 – An Ordinance by the Estacada City Council vacating a portion of 3rd Avenue. 

 

Cr. Butcher moved to dispense with the second reading and read by title only.  Cr. Troeh seconded the motion.  The motion passed unanimously. 

 

CM Ealy read Ordinance Series of 2002, No. 4 – An Ordinance by the Estacada City Council vacating a portion of 3rd Avenue by title only.

 

Cr. Butcher moved to adopt Ordinance Series of 2002, No. 4 – An Ordinance by the Estacada City Council vacating a portion of 3rd Avenue.  Cr. Stauffacher seconded the motion.  The motion passed unanimously. 

 

Resolution 2002 – 11 – A Resolution creating a Library Building Task Force for assistance in selection of a new library site and the construction of this library. - CM reviewed the resolution and explained that the library board has reviewed it.  There have been numerous workshop meetings and this is the next step to get the project moving.

 

Jack Townsend, library board president, stated that the citizens have stated that they want us to move forward and this is the way to do that. 

 

Cr. Butcher moved to adopt Resolution 2002 – 11 – A Resolution creating a Library Building Task Force for assistance in selection of a new library site and the construction of this library.  Cr. Hartwig seconded the motion.  Roll Call Vote:  Cr. Atkinson - yes, Cr. Butcher - yes, Cr. Gavic - yes, Cr. Hartwig - yes, Cr. Stauffacher - yes, Cr. Troeh - yes, Mayor Austin - yes.  Motion passed 7-0.

 

Resolution 2002 – 12 – A Resolution setting sewer rates, reduced sewer rates and high-strength discharge rates. - CM Ealy reviewed a handout that outlines how the formula would work and shows possible impacts.  Cr. Troeh asked if the code needed to be changed.  CM explained the code gave the basics but referred to a resolution that did not exist.  This resolution gives the exact formula for using our City code. 

 

Ken Johnson stated that this resolution looks fine to him and is along the lines of what he was planning on.  Cr. Gavic asked what the next step is for Mr. Johnson.  Mr. Johnson stated that now there is a formula to calculate the wastewater charges, he will be working with City staff to move forward. 

 

Cr. Butcher moved to adopt Resolution 2002 – 12 – A Resolution setting sewer rates, reduced sewer rates and high-strength discharge rates.  Cr. Hartwig seconded the motion.  Roll Call Vote:  Cr. Atkinson - yes, Cr. Butcher - yes, Cr. Gavic - yes, Cr. Hartwig - yes, Cr. Stauffacher - yes, Cr. Troeh - yes, Mayor Austin - yes.  Motion passed 7-0.

 

Resolution 2002 – 13 – Certificate of Resolution to adopt the PEN Associates Incorporated 457(b) retirement plan. - Cr. Butcher moved to adopt Resolution 2002 – 13 – Certificate of Resolution to adopt the PEN Associates Incorporated 457(b) retirement plan.  Cr. Troeh seconded the motion.  Roll Call Vote:  Cr. Atkinson - yes, Cr. Butcher - yes, Cr. Gavic - yes, Cr. Hartwig - yes, Cr. Stauffacher - yes, Cr. Troeh - yes, Mayor Austin - yes.  Motion passed 7-0.

 

Library Building Task Force Appointments - CM reviewed the staff report and recommendations.  CM stated that there is a $10,000 grant available for technical assistance for building evaluations, site selections and looking at all of the options out there.  He looks to the task force to develop a mission statement and timeline.  He would look to the chair of the task force for regular updates at City Council meetings. 

 

Consensus was to appoint Cr. Troeh, Jack Townes, Dean Baker, Pam Weber, Gary Warkentin, James Reynolds, Michele Cheshier and Beth McKinnon as a staff non-voting seat to create the eight-member task force as recommended by staff.  Mayor Austin asked the citizens that were not selected to please attend the meetings of the task force and continue to have input. 

 

Request for park and stage rental fee waivers – Estacada Area Chamber of Commerce  - Dean Hansel 32057 SE Judd, Second Vice President of the Chamber of Commerce, reviewed the request for waiver.  He stated that this waiver would be great help for the Chamber who is trying to organize this event for the citizens. 

 

CM stated that according to the new policy the City Council recently adopted the chamber would pay a $500 deposit that would have utilities, staff time, and equipment charges deducted from it.  Any left over amount would be refunded.  The Chamber would also submit a $1,000 cleaning deposit fee that is fully refundable if the park is left clean.  CM suggested having the staff time for the setup and delivery of the stage deducted from the park $500 fee.  He feels this is a good opportunity to use this policy, see how much staff time it takes and see if our new policy for non-profit groups works out.  He would like to work together with the Chamber to keep costs to a minimum.  Consensus was to have staff write a letter back to the Chamber that outlines the policy. 

 

CM is hesitant to waive something that the Council just spent two meetings to develop.  Consensus was that the new policy was not going to charge a fee for the basic stage when being used in the park, but a fee would be charged when the extended stage was being used to cover staff time.  The bottom line is there are three different things being addressed here, the park fee/deposit, the cleaning deposit, and the stage fee/deposit.  All three of these issues need to be paid and staff will withhold the minimal costs the City incurs then refund any remaining amounts.  Staff will send a letter to the applicant this week 

 

H.        CITIZEN AND COMMUNITY GROUP COMMENTS                                                                                

 

 

Lisa Hohman, Executive Director for the Chamber of Commerce, thanked the Council for finalizing the charges for the brewpub.  She stated that the Chamber will be hosting an organizational meetings every week from now until the 4th of July.

 

Mrs. Johnson, stated that there is a wall in their house covered with awards that Ken has received for brewing beer.  She wants the Council to know if everything goes as planned Estacada will be home to a great beer. 

 

 

 

I.          COUNCIL REPORTS & COMMENTS                                                                                          

 

Cr. Troeh stated this was a very productive meeting but wants the Council to make up their mind about park and stage waiver requests and stick to it.  It will be a lot easier to deal with and more consistent for the applicants.  She attended the Farmers Market and she asked the citizens to check it out.  It needs the communities support to make it work.

 

Cr. Gavic offered good luck to the paintball park project and to the brewpub entrepreneur.  He thanked the Arts Commission for their hard work on the banners. 

 

Cr. Atkinson thanked the PSU students and Beverly for their work and effort in our community.  He hopes that we can continue to tap into that resource in the future.  He is anxious to see the City move forward on the Paintball Park.  He also attended the Farmers Market and looks forward to more of them.  He also looks forward to the exciting things the Library task force will be working on.

 

Cr. Hartwig thanked the Americorp group and City staff for their hard work.  He thanked the PSU students for the outstanding job that they did.  He really likes the great job that the county did on SE 4th Avenue it really is an improvement. 

 

Cr. Stauffacher thanked Beverly and the PSU students for their interesting reports.  She also thanked everyone already mentioned and wished them luck. 

 

Cr. Butcher thanked everyone that has been mentioned by the other Councilors. 

 

Mayor Austin discussed the many accomplishments of the SOLV group and PSU students.  He is excited about the upcoming projects at the schools.  He will be absent at the next meeting, but he asked the councilors to try to make as many meetings as possible. 

 

J.         ADJOURNMENT OF MEETING

 

            The meeting was adjourned at 9:00 pm.