Minutes
ESTACADA ARTS
COMMISSION
Wednesday,
August 7, 2002
Present:
Commissioners
– Jane Reid, Barbara Mattson, Jami Berry, Katinka Bryk, and Gloria Feider
Polzin
Guests – Nina Hamilton
Absent:
Karen
Veselik
The meeting was called to
order at 7:04pm. Gloria read the minutes
of the June 5, 2002 meeting, and they were approved as corrected.
OLD BUSINESS
Financial
Report
Jane
reviewed the report stating that the Commission to date had $1,968.39. Per Jane, the amount is correct except for approximately
$500 to be disbursed for reimbursements, such as to Nina Bradford and Leslie
Atlansky.
Summer
Celebration Update – Final Report
Jane
read parts of the terrific “thank you” letter she wrote to the editor and which
appeared in last week’s edition. Jane
brought the letter and it was finally decided that Jami would be responsible
for emailing everyone their “list” of people to thank via the Estacada Arts
Commission thank you cards Katinka had brought in. Katinka reminded us that any student who
volunteered needed to have specific wording in their thank-you’s as they would
be helpful in their education endeavors.
Jami
brought in the Purple Door Art Exhibit sales report, along with the total of
$107.80, showing the breakdown of cash donations, commissions received, and
commissions still owing from specific artists.
She sent letters to the artists requesting their 10% commission along
with a self-addressed envelope for their convenience. Katinka will deliver the monies to Traci.
Jane stated
she (and whomever else) would like to meet with Dave Graef (the sound guy) to
discuss next year’s performances. He
stated he had comments about this year’s performances, and that he had some
suggestions for performers for next year.
Jami,
Katinka, Nina Bradford, and Gloria went on a field trip to visit the Homer
Davenport Days and the “First Friday” art walk in Silverton on August 2nd. Jami brought in a brochure for the Silverton
Arts Festival that will be held August 17 and 18th showing their line-up
of performers and the layout of their brochure.
It was suggested that another field trip take place on the 18th
to “study” this arts and music festival and perhaps even “borrow” some ideas
from such which may prove to be helpful and even obligatory for the good of our
festival. A majority of hands raised in
favor of such a trip and further planning would be done via email or phone.
Jami
also noticed that one of the funding sources for the Silverton Arts Festival
was the “Oregon Community Funds Foundation” and suggested we contact them for
next year’s festival. Jane noticed State
Farm Insurance funded them as well and suggested we ask our State Farm offices
to participate in next year’s festival.
Jane
asked Nina if she had heard anything about the celebration. Nina stated that she thought this celebration
was much better than last year’s and she loved the arts and crafts. She suggested that we send photos to local news/weather
forecasters, such as Dave Sweeney who likes to attend such events, which would
provide great publicity. She stated that
overall, however, her business didn’t increase on that day and her profits were
from local patrons. She also felt that
the people from out of town were just there to “look.” Her other suggestion was that we provide
bleachers next year for the people who like to watch the mural being
painted. It was agreed that depending on
the location of next year’s mural, that would be a definite plan.
Jane
reminded us that we had to write and send in a “final report” for the Oregon
Arts Commission. Katinka stated she
would help Jane put it together as well as Norma. They decided that they would connect by email
to schedule a time.
Jane
had recently visited Joseph, Oregon, and noticed that their local businesses
all had little, easy-to-make table topper signs promoting the Wallowa Lake
Chamber Music Series. It was suggested
that we make these very simple but effective promotional items for next year’s
celebration.
Katinka
reported that the Artback artists were very happy with this year’s turnout and
with all the people that visited the mural while they were painting. It was inspiring for them.
Public
Art PolicyUpdate
Katinka spoke about the emails
she had received from local officials regarding the potential desecration of
the new mural. The general feeling was
that since the City did not commission the work, the City had nothing to say
about the creation or content of the mural.
It is strictly between the Artback artists and the owner of the
buildings. We, as Commissioners, are to
stay out of the mix and be neutral concerning the content of the mural. Joe Cotter (of Artback) and others have
asked the City to incorporate into their revision of the Comprehensive Plan to
include something stating that the City actively supports the creation of
public art and artistic endeavors within the community. That was also the recommendation of Cheryl
Snow as well.
The bottom line for now was that
the Commission would wait to see if the City actually commissions work from
Artback. If and when that happens, we
have enough information to create a specific Public Art Policy rather quickly.
Banners
Update
Jane reported that they were still
being repaired (fault due to the manufacturer).
They should be back in about a week.
Gallery
Update
Jami reported that having been so
inspired by the Summer Celebration and the wonderful work of all the local
artists, she leased the space where the art exhibit was held and is going to
open an art gallery. The Spiral Gallery
should hopefully be open within one month’s time after a much-needed face-lift
is completed. She has had wonderful
support, suggestions, and help from many people including Katinka, Jane, Nina
Bradford, Gloria, Norma, and of course, her husband, Bill. The gallery will help support the Arts
Commission and will lend its space for the art exhibits throughout the
year. Barbara offered to provide weekly flower
arrangements in exchange for setting out her business cards, which of course,
Jami happily agreed to.
Auditorium
Committee Update
Jane
reported that the committee was running in full gear trying to raise
money. They are applying for grants
which require showing a great amount of community support. So, they are doing two things - selling seats
for $125 each and getting people to write letters of support. The Arts Commission wrote one for the
committee.
It
was discussed if whether or not the Arts Commission could purchase a seat. Katinka wasn’t sure if we could, but will
check with the City and report back to Jane.
Jane
encouraged others to attend the meetings and be supportive however
possible. Jane will keep the committee
updated for now.
Arts
Commission Brochure Update
They
are complete and were passed out during the Summer Celebration. The original is stored in Jami’s computer and
can be changed, edited, or updated at any time. Katinka suggested investing in nicer paper
to have a better brochure. There was a
discussion of whether color photos should be added. It was decided that we would just change it
as we felt it was needed.
Outreach
Jane
stated that she had attended two meetings.
One was the Clackamas County Arts Action Alliance, of which she is now a
board member, where the new Cultural Trust was being discussed. This will be happening at the County level
very soon and she will be receiving more information. The Cultural Trust will have a large board of
representatives from across the County.
She also expressed that someone from our committee should be on that
board due to the importance of the decisions being made. This will be leading the County on how we
spend our monies because each County will be receiving a portion. Jane will keep us posted.
NEW BUSINESS
Policy for New Commission Members
Katinka is still reviewing and
decided to plan some time in the near future to work on it, plus putting
together a brochure.
Arts Commission – Future Planning
Jane stated that we needed to start
looking at grants now and deciding which direction the commission will be
taking. The commission will be meeting
with Cheryl Snow on September 18th at 6:30 p.m. at Jami’s
house. Jane will speak with Cheryl
before the meeting to get an idea of the direction the meeting should take, and
suggested we come up with ideas as well.
The meeting was adjourned at 8:30 pm.
Respectfully submitted,
Jami Berry, Secretary