ESTACADA PLANNING COMMISSION MINUTES

CITY HALL

THURSDAY, APRIL 25, 2002 - 7:00 PM

 

1.         CALL TO ORDER

 

            The meeting was called to order at 7:00 pm.

 

2.         ROLL CALL

 

Present:  Cm. McGregor, Cm. Sager, Cm. Erickson, Cm. Pettitt, Cm. Holden, Cm. Crosby, Chrm. Cameron, CP McCallister, PWS Strawn.

 

3.         APPROVAL OF THE MARCH 28, 2002 MINUTES

 

Cm. Sager moved to approve the March 28, 2002 minutes.  Cr. McGregor seconded the motion.  Motion passed unanimously.

 

4.         PUBLIC HEARINGS:

A.    Conditional Use #2002-03.  The applicant, Estacada School Dist. (River Mill School), is requesting a conditional use according to Section 16.16.030(K) of the Estacada Municipal Code, to place 6 temporary modular classroom buildings (2 rooms per building), and one (1) portable restroom.  These classrooms will accommodate Grade School students during construction of the new Grade School - estimated duration is 13 months.  Property is described as 34E, 20, tax lot 900 - 850 N Broadway.  The subject property is zoned R-1 (low density residential).  This conditional use is subject to section 16.16, 16.76 & 16.88 of the Estacada Municipal Code.  

 

B.     Conditional Use #2002-04.  The applicant, Estacada School Dist. (High School), is requesting a conditional use according to Section 16.16.030(K) of the Estacada Municipal Code, to place five (5) temporary modular classroom buildings (2 rooms per building), and one (1) portable restroom.  These classrooms will accommodate Junior High students during the remodel and seismic upgrade of existing Junior High building - estimated duration is 10-13 months.  Property is described as 34E, 20, tax lot 1000 - 355 NE 6th Avenue.  The subject property is zoned R-1 (low density residential).  This conditional use is subject to section 16.16, 16.76 & 16.88 of the Estacada Municipal Code.  

 

C.     Conditional Use #2002-05.  The applicant, Estacada School Dist. (Grade School), is requesting a conditional use according to Section 16.16.030(K) of the Estacada Municipal Code, to construct a new, approx. 62,000 SF single story K-6 elementary school to replace the existing Estacada Grade School and to construct off-street automobile parking, with parent drop off, bus loading and general delivery and loading areas currently not present at the existing Grade School.  Property is described as 34E, 20DA, tax lots 100 & 7100 - 250 NE Main Street.  The subject property is zoned R-1 (low density residential).  This conditional use is subject to section 16.16, 16.76 & 16.88 of the Estacada Municipal Code.

 

Chrm. Cameron explained that since these applications are so similar, we would hold one public hearing.  Once the hearing is closed we will ask for separate motions on each application.  Chrm. Cameron closed the Planning Commission meeting and opened the public hearing.  He asked for abstentions or ex-parte contact, there were none.  He then read a statement regarding evidence.

 

CP McCallister reviewed the staff reports - all three recommending approval with conditions. 

 

Cm. Pettitt expressed his concerns with the entry and exit of the parking area at the Grade School; it will be a very busy intersection.

 

Gordon Lee, Architect, 213 SW Ash, Room 201, Portland, explained that their initial intention was for a one-way entrance and one-way exit onto Pierce for all auto traffic.  However, after reviewing topography of the area they decided it is too steep to have an exit onto Pierce Street.  They see this parking area for staff members only and have designed a hammerhead turn around for delivery and emergency vehicles.  They also suggested having the parking area along Pierce Street be for staff only, this way they would not be coming and going during the times of bus and parent pick up and drop off.

 

Cm. McGregor asked if parking would be allowed along 2nd Avenue.  Mr. Lee said that he didn’t see a need for it since they have an off street parent drop off area and off street bus loading areas, but said that whether parking is allowed on 2nd is up to the City. 

 

Kenneth Andrews, Project Manager, explained that they are still trying to obtain the necessary signatures from neighboring property owners for the street right of way vacation that needs to be done as a condition of approval for the Grade School.  He will continue trying to get the signatures and hopes to complete it during the next week.  It will then go before the City for a public hearing before being completed.

 

Mike Call, Superintendent, 26693 S Kinzy, Estacada, wanted to make sure the Commission had some information regarding the request for the placement of the temporary units at River Mill School.  He explained there is a possibility they will not be placing the temporary units at River Mill because the school board will be meeting next week to decide on the proposal of sending the students to Colton and rent some of their classrooms next year. 

 

Cm. Cameron closed the public hearing and reopened the Planning Commission meeting. 

 

Cm. Crosby moved to approve Conditional Use #2002-03 with the conditions in the staff report.  Cr. Holden seconded the motion.  Roll Call Vote:  Cm. McGregor - yes, Cm. Sager – yes, Cm. Pettitt - yes, Cm. Holden - yes, Cm. Erickson - yes, Cr. Crosby - yes, Chrm. Cameron - yes.  Motion passed 7-0. 

 

Cm. Sager asked what the Commission wants to do about parking at the High School since it will not have the required amount of off-street parking while the temporary classrooms are located there.  Mr. Andrews explained that there is a portion of one of the parking lots that is rarely full and usually has 10-15 spaces available.  The Commission decided to not require additional off-street parking since it is a temporary use.  

 

Cm. Sager moved to approve Conditional Use #2002-04 with the conditions in the staff report.  Cr. Erickson seconded the motion.  Roll Call Vote:  Cm. McGregor - yes, Cm. Sager – yes, Cm. Pettitt - yes, Cm. Holden - yes, Cm. Erickson - yes, Cr. Crosby - yes, Chrm. Cameron - yes.  Motion passed 7-0. 

 

Cm. Erickson moved to approve Conditional Use #2002-05 with the conditions in the staff report.  Cr. Sager seconded the motion.  The Commission suggested marking the parking area in along Pierce Street as staff parking only.  Roll Call Vote:  Cm. McGregor - yes, Cm. Sager – yes, Cm. Pettitt - yes, Cm. Holden - yes, Cm. Erickson - yes, Cr. Crosby - yes, Chrm. Cameron - yes.  Motion passed 7-0. 

 

Staff informed the Commission that the next meeting would be May 30, 2002.

 

5.         ADJOURNMENT

 

The meeting was adjourned at 7:25 pm.