CITY OF ESTACADA
BUDGET COMMITTEE
CITY COUNCIL CHAMBERS
TUESDAY, MAY 8, 2001
– 6:30 PM
A. Call to Order –
Chair Polzin
Vice Chair Pense
called the meeting to order at 6:45 pm.
Present: Mayor Austin, Cr. Troeh, Cr. Hartwig
(6:50pm), Cr. Atkinson, Cr. Gavic, Cr. Akins, Sandy Pense, Kay Nelson, Linda
Watterud, Brent Dodrill (7:30pm), CM Ealy, CR Carey, PWS Strawn, Librarian
McKinnon.
Absent: Cr. Butcher, Jackie Freeborn, Dan Burke,
Jerald Polzin.
B. Departmental
Budgets
1) Personnel
& Benefit Issues – CM Ealy reviewed two options available to decrease
personal services in the budget. If the
City does not pick up the employee portion of PERS for five new employees but
they get their 3% raise, there would be a savings of $11,000. If the City picks up the employee portion of
PERS for five new employees and does not give them another 3% raise, there
would be a savings of $3,000. The
Budget Committee discussed the options and liked the option of not paying for
employee PERS pickup but giving the employees a 3% raise for a savings of
$11,000. The Committee discussed the
differences in last year’s personal services budget and this year’s.
2) Library
– Beth McKinnon reviewed the proposed Library budget. The Library will receive an additional $50,000 this year from the
County levy funds but McKinnon feels this is the last year they will receive
such a large increase. There are a few
libraries expanding and increasing their circulation. Since the distribution is based on circulation, this will
decrease Estacada’s portion of the levy.
The library will be adding one full time position this year.
3) Police
– CM Ealy stated that a 6% increase in the Sheriff’s contract is expected. CM will review the contract and begin
negotiations with the Sheriff’s Department for the next fiscal year.
4) Parks
Maintenance – CM stated that the park department is now a part of the
General Fund. The park department does
not stand on its own and is a proprietary fund and should be part of the
general fund. The Committee discussed
the park fund and in particular the park caretaker and contractual
services. PWS stated that the City will
have to take care of the new portal area including a restroom and there is
money budgeted in contractual to pay for cleaning services for the portal
restroom. Pense does not feel the
caretaker is picking up garbage around the park. CM will look into this.
5) Planning
& Development – The Committee discussed the planning fees and the fact
that the fees do not cover all the expenses in the planning department. PWS explained there are many inquiries
regarding planning that there is no charge for. Staff spends a lot of time talking to individuals and developers
that may never submit any kind of application.
6) Administration
– CM Ealy and CR Carey explained the administrative expenses. CR stated that records will be kept on
travel and training this year and these will be split accordingly next year to
the different enterprise accounts.
7) Non-Departmental
– CR Carey reviewed the non-departmental budget, particularly council
expense. This department contains the
$70,000 transfer to streets and contingency.
8) Building
– CM Ealy reviewed the building fund.
Cr. Hartwig explained that the City offers this service cheaper than the
County and processes applications in less time. CM explained that 75% of the fees goes to the building contractor
and the other 25% covers the City’s overhead services.
9) Water,
Sewer, Streets, Storm Water – next meeting.
10) Capital Construction Funds (35 & 70) –
next meeting.
11) Debt
Service – next meeting.
C. Receive public
comment on proposed 2001-02 budget.
Motions to amend proposed budget.
No
public comments.
D. Motion to
approve proposed budget (with amendments)
No
action.
E. Motion to
approve an amount or rate of total ad valorem property taxes to be certified for collection.
No
action.
F. Adjourn
The meeting was
adjourned at 8:55 pm.