ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
THURSDAY, JUNE 7,
2001 - 7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the Pledge of Allegiance.
Present: Cr. Hartwig, Cr. Butcher, Cr. Akins, Cr. Atkinson,
Cr. Gavic, Cr. Troeh, Mayor Austin, CM Ealy, CA Cole, CP McCallister, CR Carey.
B. CITIZEN AND COMMUNITY GROUP COMMENTS FOR
AGENDA AND NON-AGENDA ITEMS
None.
C. CONSENT
AGENDA
1. Approve
May 17, 2001 and May 23, 2001 Council minutes
2. Accounts
payable
3. City
Manager Compensation Review
4. Employee
of the Quarter
5. Urban
Renewal Contract
6. Resolution
2001 – No. 9 – A Resolution of the Estacada City Council proclaiming annexation of .69 acres owned by
Heath Stalcup.
7. Resolution
2001 – No. 11– A Resolution requesting a Special Cities Allotment grant from the State of Oregon.
CM reviewed the
items on the consent agenda. He
explained that we are trying to recognize staff for exemplary service. He has received numerous feedback from other
librarians about the outstanding work that our librarian does – particularly
with the collection that she has developed in our library. Therefore, he recognizes Beth McKinnon as the
employee of the quarter for the 2nd quarter of 2001.
CM discussed the
process of urban renewal and the proposal for the City to contributed $500
along with the Fire Dept.’s contribution of $500 that will go with a grant from
OEDD for the balance of this project. He
is looking for the council to support this scope of work.
CM will be
discussing the use of the SCA grant for improvements to the 300 Main
property/issue. The proposal from Public
Works for improving the situation adds up to approximately $132,000.
Cr. Butcher
moved to approve the consent agenda. Cr.
Akins seconded the motion.
Cr. Butcher
feels that employee recognition is long overdue and is happy to see the City
following through with this type of recognition.
Cr. Hartwig asked
if the fire department is willing to go along with this urban renewal
project. CM stated that they are willing
and he will keep them informed.
The Council
discussed the City Manager’s compensation request. The request is for a monthly salary of
$4,170. Cr. Butcher researched City
Manager salaries in the LGPI personnel information book and found that for
cities of this size, this request is well within the range.
Roll Call
Vote: Cr. Butcher-yes, Cr. Troeh-yes,
Cr. Akins-yes, Cr. Atkinson-yes, Cr. Hartwig-no, Cr. Gavic-no, Mayor
Austin-yes. The motion passed with 5 yes
and 2 no.
D. DEPARTMENT
AND COMMITTEE REPORTS
Clackamas
County Sheriff’s Report - Deputy
Kraus reported on some issues happening in the city over the last few
months.
City Recorder
– May 15, 2001 Election results – CR Carey read the following results: There are 1218 registered voters in Estacada
with a total of 283 placing votes in the May election. There were 213 yes votes, 68 no votes and 2
blank votes for Measure 3 – 34, the annexation of 0.69 acres.
E. PUBLIC HEARING – STATE SHARED REVENUE FUNDS
Mayor Austin
opened the public hearing for public comments.
There was none. Mayor Austin
closed the public hearing.
Cr. Butcher moved
to adopt Resolution 2001 – No. 10 – A Resolution relating to municipal services
state shared revenues. Cr. Troeh
seconded the motion. Roll Call Vote: Cr. Butcher-yes, Cr. Akins-yes, Cr.
Hartwig-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor
Austin-yes. The motion passed with 7 yes
and 0 no.
CR Carey read
the Ordinance declaring the City’s election to receive state revenues.
Cr. Hartwig
moved to dispense the second reading of the ordinance and read by title
only. Cr. Atkinson seconded the
motion. The motion passed unanimously.
CR Carey read
the Ordinance by title only.
Cr. Troeh moved
to adopt an Ordinance declaring the City’s election to receive state
revenues. Cr. Gavic seconded the
motion. The motion passed unanimously.
F. PUBLIC
HEARING – 2001-02 CITY OF ESTACADA BUDGET
Mayor Austin
opened the public hearing for public comments.
CM Ealy reviewed
his updated budget officer report. He
stated that there is an employee leaving public works and this position will
not be filled reducing full time staff to 12.
PERS was not picked up for 5 employees as originally proposed. This is a very conservative budget without
cutting the level of service. He also
reviewed some comments from the budget committee regarding the budget. The areas we will be working on for the next
budget would be regarding the expenditure of franchise fees, increasing funds
for project work in the street fund, keep an eye on the LIDs within the city at
this time, look at keeping the costs of insurance down possibly with an
insurance cap, work on the park and planning department fees to be able for
them to sustain themselves, negotiate with the Sheriff’s department on their
contract rate and look at levy options to help pay for police coverage.
Diana Turk, 30095
SE Cemetery Road – Ms. Turk asked why the resolution amount for police services
was different than the contract. CM
stated that the difference was budgeted
in non-departmental E911 funds.
Cr. Butcher
moved to close the public hearing. Cr.
Atkinson seconded the motion. The motion
passed unanimously.
Cr. Troeh moved
to adopt Resolution 2001 – No. 12 – A Resolution adopting, appropriating,
levying and categorizing taxes for the 2001-2002 City budget. Cr. Akins seconded the motion. Roll Call Vote: Cr. Butcher-yes, Cr. Troeh-yes, Cr.
Akins-yes, Cr. Atkinson-yes, Cr. Gavic-no, Cr. Hartwig-no, Mayor
Austin-yes. The motion passed with 5 yes
and 2 no.
G. CITY MANAGER
REPORT
CM reviewed his
written manager’s report. CM discussed
some whitewater rafting events that will be happening throughout the summer,
his dealings with Goodwill and the possibility they will be moving into the
establishment on 6th and Main, and the progress from the SOLV
meetings with the next meeting on June 19th at 6:30pm at the
Community Center.
H. COUNCIL
BUSINESS
Sound
Variance Request – Monqui Presents – CM reviewed the request for a sound
variance. Monqui does not expect to
exceed the sound limit but would like the variance if by chance they do. The concert begins at noon and ends at 10:00
pm. The Council discussed the
request.
Cr. Butcher
moved to approve the sound variance request with Council authority to have them
turn it down if it is too excessive. Cr.
Hartwig seconded the motion. The motion
passed unanimously.
Waiver for
stage fee – Estacada Area Chamber of Commerce – Cr. Troeh stated it makes
sense that if someone is having an event in the park, the stage fee should be
waived. She would like to see a minimal
charge set for the maintenance of the stage for non-profit uses.
Cr. Troeh moved
to waive the stage fee for the Chamber of Commerce Family 4th
event. Cr. Hartwig seconded the
motion. Roll Call Vote: Cr. Butcher-yes, Cr. Akins-yes, Cr.
Hartwig-yes, Cr. Atkinson-yes, Cr. Troeh-yes, Cr. Gavic-yes, Mayor
Austin-yes. The motion passed with 7 yes
and 0 no.
Cr. Butcher
would like staff to give the council information regarding the actual cost to
setup and take down the stage. It was
council consensus to have staff pursue this.
Comprehensive
plan amendment #2000-2 & zone change application #2000-2 – Bernard Atkinson
– Cr. Atkinson declared a conflict of interest and will be removing himself
from the deliberations. Cr. Hartwig, Cr.
Gavic and Cr. Troeh have had some exparte contacts but nothing regarding
additional information regarding the application.
CP McCallister
instructed the council that they have latitude to revise the request to any
amount of acreage in the subdivision.
Their decision needs to be based
on the criteria outlined in the staff report.
Cr. Butcher
asked what the impact of the zone change would be on the availability of light
industrial land. CP McCallister stated
there is approximately 60 acres of light industrial land within the city limits
and that 20 acres could be considered significant but it is not as clear when
the acreage is reduced.
Cr. Hartwig
moved to deny the application as per the criteria outlined in the staff
report. Cr. Gavic seconded the motion.
Mayor Austin
commented that he would be comfortable with the car lot getting a conditional
use but not as comfortable with the other part.
He would like to look at this during the comp plan review if there is
other lands that could be zoned light industrial. Cr. Troeh stated that the council has put a
lot of thought and time into this issue and they have many personal feelings
about this but they also have the tools handed them by staff on what to use to
base their decisions on.
Cr. Butcher
thanked everyone that came forward and gave testimony both for and against the
issue. She supports the application
personally. She feels there needs to be
change in order for Estacada to grow and it is her opinion that commercial
business along the highway is already here and she does not feel that rezoning
10 acres to commercial will kill the downtown area. What will kill the area is apathy by some of
the property owners in the downtown area.
She commented that jobs are needed whether commercial or industrial –
any new jobs would be welcome. As a
councilor she cannot vote for the zone change because the criteria is not met
for the change. She gave her regrets to
the Atkinson family and recognizes their contributions to this community. She would like the Council to get started on
updating the comprehensive plan to plan for the future.
Cr. Gavic stated
that this request has been interesting and challenging and knows that Family
Ford has done a lot for the community.
He has considered a number of things when coming to his decision.
Cr. Hartwig
would like to say yes to the application but it just doesn’t fit at this time
and he hopes they can make it work in the future.
Roll Call
Vote: Cr. Butcher-yes, Cr. Akins-yes,
Cr. Hartwig-yes, Cr. Atkinson-yes, Cr. Troeh-yes, Mayor Austin-yes (Cr.
Atkinson did not vote because of conflict of interest). The motion passed with 6 yes and 0 no.
Ordinance
Series of 2001, No. 4 – An Ordinance amending Section 2.04.010 regarding the
times and day of regular Council meetings -
Cr. Butcher
stated that she would like it moved to Monday or Tuesday for many reasons. She recommended changing meeting dates to the
2nd and 4th Mondays of the month. The council discussed the issue and the
possibility of Tuesdays. It was council
consensus to move the meeting to the 2nd and 4th Tuesdays.
CM Ealy read
Ordinance Series of 2001, No. 4 – An Ordinance amending Section 2.04.010
regarding the times and day of regular Council meetings.
I. COUNCIL
REPORTS & COMMENTS
Sandy Pense, 464
SW Grove Road – Mrs. Pense commended the council on how they handled themselves
this evening. She is glad to hear there
is whitewater rafting events promoting the use of the area’s natural resources. She has worked with the kids in the community
regarding skateboarding and stated that the ramp will be a great asset for the
city. She commented on the stage waiver
fees and feels that the costs to setup and take down the stage needs to be
charged.
Pete Toscano –
Mr. Toscano commented on the council’s decision regarding the Atkinson
rezone. He feels the council is making
decisions that are making it difficult for businesses to stay in business. He also said that there has to be something
here to keep the city alive and the city is not allowing for that. He does not feel light industrial will develop
for years and feels commercial would. He
approves of a skateboard area and would like to see it happen soon.
Tom Sager, 420
SW Grove – Mr. Sager stated that Diana will be leaving for 3 months and
Tuesdays would be a problem for him to film the meetings. He would like to see the table set up
differently to accommodate filming.
CA Cole informed
the council that there has been a claim filed regarding excavating for the
water project. The contractor ran into
hard rock that they say was not identified in the geologic report and the
engineer has denied the claim. CA asked
for council approval for him to work on this claim. It was council consensus to have CA Cole work
on this issue.
Cr. Butcher
moved to make CM Ealy’s pay increase retroactive to May. Cr. Troeh seconded the motion. Roll Call Vote: Cr. Butcher-yes, Cr. Akins-yes, Cr. Hartwig-no,
Cr. Atkinson-yes, Cr. Gavic-no, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 5 yes and 2 no.
Cr. Butcher also
publicly stated that CM Ealy has done a very professional and commendable job
his first seven months and is excited about the positive activities and
projects he has brought to the city.
Cr. Akins
thanked everyone for coming and hopes that people do not get the impression
that the council is against development because they are not.
Cr. Hartwig
stated that the decision tonight was a hard one and hopes that when the comp
plan is addressed, changes can be made because there is land available for
businesses to come to Estacada.
Cr. Gavic
commented that the downtown is dying and that ECAT could be an answer to
stopping this decaying. He commented
that he has worked with Destination Wilderness and would like to see a
satellite office established in Estacada.
Cr. Gavic would like to see someone working with ODOT regarding signage
for Estacada.
Cr. Troeh
commended CM Ealy for the selection of Librarian McKinnon for employee of the
quarter. She is delighted with the
budget and said it was the first time that there was only one no vote at the
budget committee level and she is pleased with that. She hopes the Atkinson family does not give
up on Estacada and hopes that Family Ford will stay here and would look to a
resolution regarding this.
Cr. Troeh went
to some Arts Commission brainstorming meetings where they looked at their goals
stated in the code and to develop a mission statement. Artback weekend is July 21-22 and it will
include performers and activities.
Mayor Austin
thanked the budget committee for their deliberations on the budget and thanked
staff with CM’s leadership for bringing an excellent budget for review. He is glad to see the urban renewal contract
and is anxious to use this as a tool for revitalization. He is hoping the Atkinson’s realize what a
difficult decision it was tonight.
CM Ealy
commented on the city’s project work and will be committed to getting some
projects regarding the downtown off the ground and give the council results
instead of just ideas and concepts.
J. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 9:50 pm.