City of Estacada
Infastructure
Committee
Meeting
Minutes
1) Call to Order – Bill Strawn
2) Roll Call & Announcements
Present: Randy Ealy, Bill Strawn, Jerry Polzin, Diedre Landon
Absent: Richard Hartwig
3) Rate Condition and Inventory
Street System
4) What methods could be used to rate and inventory the street
system? What would you want to look at?
o
Pavement Condition
o
Miles/Length of Pavement
o
Pavement Width
5)
Bill mentioned that we had
done an informal rating a few years ago.
It was very simple. A few sample
categories were: good, poor, lousy; fully improved, partially improved.
6)
The council is concerned
with the sidewalk to street gaps in pavement.
They have contemplated some type of LID’s, etc. In the 1970’s while developing the street
master plan the City decided that they wanted to obtain a grant to improve all
of the streets throughout the City. The
obtained it but it wasn’t enough money to cover paving the whole street width
throughout the whole town. So, they
tried to use the grant to match a City wide LID. Essentially there wasn’t enough support and
the LID fell through. So, the City paved
the middle of the street, and the residents had the option of paving if they
wanted to.
7)
The City had an ordinance
passed that stated any improvements to your property that were valued at $6,500
or more required the installation of sidewalks and curbs as well as underground
utilities. Now that has been raised to a
limit of $15,000 worth of improvements, we aren’t able to catch as many homes
with this new higher limit of improvement value.
8)
Approving LID’s has been a
challenge in the past. Block grants are
always an option, but they mainly focus on strategy areas (for example:
distressed areas, etc.) so you need to form your proposal to meet their
strategy area.
o Will John Henry be completing his street improvements as well as his
sidewalks and curbs? His sidewalks and
curbs are almost complete.
9) Status Reports:
10) 2002 SCA Project (SE 3rd
& Main Street) ~
o The engineering contract has been awarded to Curran McLeod. They will be signing the contracts and
returning them to our office within the next week.
11) Reservoir #3 ~
o The reservoir is now on-line. We
are working out some bugs, but it is now considered substantially
completed. It holds ˝ million gallons of
water. The 2nd contractor got
right to work and got it done. Cazadero
Heights Subdivision is receiving water from the new reservoir.
12) Water Treatment Plant Update
~
o This is very close to being substantially complete. We are making water on the new filters
now. It is good to have the whole crew
there while trouble shooting, it helps with any potential future problem
solving. We will schedule the
substantial completion inspection when Pete returns to the office.
13) Shafford Street Speed Bumps
~
o The council has approved the installation of speed bumps on
Shafford. Randy and the residents will
put together a finance package to cover the installation. Signs will run about $600 per speed
bump. There will be 1 or possibly 2
bumps installed. Pavement alone might be
about $1,600 for the project. (They are
proposing the bumps at two locations: 1-Ken Mahlums’ driveway and 2- one
towards the new stop signs.)
§
Jerry feels that cars have
slowed down since the installation of the stop signs.
§
We will need to pave on
either side of the bump so that you can put the speed bumps all the way to the
curb. This will prevent cars from
driving around them in the gravel.
§
No one is sure if Shafford
Road was built to the crown.
14) Local Improvement District
(LID) ~
15)
There are a number of
measurements that you can use to assess and LID. For example:
o Frontage in Lineal Feet
o Property Area
o Residential Units
16) Water Loss Report ~
17)
The report showed a 47% loss
for the last two months. We received an
updated leak detection proposal, call and schedule the leak detection. (It is attached to the minutes.)
o The water costs more to produce than we make distributing it.
o Get quotes on fixing some lines.
Schedule some work.
o Can we raise the bulk water rate so that the out of town customers pay
more for the water that they receive?
18) Misc. Topics ~
19) Possible Grants for
Improving Streets ~
o Infastructure Bank (ODOT)
o Special Public Works Fund
o Region 1 – State Money (small pot of money, good for small projects)
20)
PGE Rate Increase ~
o Sewer Department – 58% increase
o Water Department – 51% increase
21) Agenda for Next Meeting
No one had any specific topics by the end of this
meeting. If anyone comes up with a topic
that they would like to see brought up at the next meeting, they will contact
Diedre Landon via phone, fax or e-mail.
She will see that it is put on the agenda.
Phone: 503-630-8274
Fax: 503-630-8276
E-Mail: Landon@cityofestacada.org
22) Adjournment
The meeting was adjourned at
6:05PM by Randy Ealy.