ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, DECEMBER 10,
2001 - 7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was
opened at 7:05 pm. Mayor Austin led in
the pledge of allegiance.
Present: Cr. Butcher, Cr. Akins, Cr. Atkinson, Cr.
Gavic, Cr. Troeh, Cr. Hartwig, Mayor Austin, CM Ealy, CR Carey.
B. CITIZEN AND COMMUNITY GROUP COMMENTS
Mayor Austin
presented the December Citizen of the Month to Lisa Homan for her part in the
acquisition and placement of the new city wide Christmas decorations.
Mayor Austin
presented the December Golden Rake Award to Earl & Cherie Conner, 317 First
Avenue, for their yard and Christmas decorations.
Mayor Austin
presented certificates of achievement to EHS fall sports award winners that
received all league first team honors.
He presented certificates to Earl Strong and Jim Young for soccer, Brynn
Cogdill for cross country, Travis Youngberg, Brandon McGregor and Sean Gregg
for football, and Beka Buhl for volleyball.
Lisa Homan,
Executive Director, Estacada Chamber of Commerce The Christmas decorations
are up and she will provide a full report on recommendations for future years
next month. She thanked the city for
their support and appreciation.
C. CONSENT
AGENDA
1. Approve
November 26, 2001 Council minutes
2. Accounts
payable
3. Liquor
License Change of Ownership Trails Cafι & Lounge
4. Parks
& Recreation Commission appointments
5. Infrastructure
Committee appointments
6.
Periodic Review Citizen Workgroup appointments
7.
Domestic Violence Proclamation
CM Ealy stated
that the applicant requested to pull the application from the agenda.
Mayor Austin recommended
Kristina Engelbrecht, Curtis Irwin and Deborha Weikum to fill the Parks &
Recreation Commission vacancies; Jim Carey and Gary Warkentin to fill the
Infrastructure Committee vacancies; Dean Holden, Tamara Long, Alan Rademacher,
John McAdoo, Ben Erickson, Kristina Engelbrecht, Carrie Wheeler, Jerry Polzin
and Cr. Atkinson to the Periodic Review Citizen Workgroup. Cr. Gavic would like to see Barbara Scheurer
on the Parks & Recreation Commission instead of Deborha Weikum.
Cr. Akins moved to approve the consent agenda. Cr. Atkinson seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Butcher-yes, Cr. Troeh-yes, Cr. Atkinson-yes, Cr. Gavic-no, Cr. Akins-yes, Mayor Austin-yes. The motion passed with 6 yes and 1 no.
Mayor Austin read a domestic violence proclamation.
D. DEPARTMENT
AND STAFF REPORTS
Beverly Anderson
RARE student Beverly presented the council with a draft marketing
brochure and asked the council to review the contents and let her know of any
recommendations they may have.
Beverly stated there was a meeting with school
administrators, herself and the mayor to begin a Youth Advisory Committee. She will work on a formal proposal in a
couple of months. There is a steering
committee comprised of students from the leadership class at the high school to
come up with the logistics of the committee.
Lastly, Beverly
reported on a meeting she had with Nancy Spieler representing SOLV. They reviewed the list of priority projects
for the community and picked three of the projects to do in one day
landscaping city hall, clean and plant Wade Creek, and the landscaping of the
Community Center. There would be $750
for this project. They would like to
have this day in April. Volunteers and
donated materials will be welcome.
CM encouraged
the council to take a look at the brochure and get back to Beverly with any
ideas or suggestions. She would like all
comments back by January 1st.
E. CITY MANAGER
REPORT
CM distributed
some newspapers articles that deal with city issues.
CM reviewed his
written managers report.
Council
consensus for their goal setting workshop on Saturday, January 26, 2002 from
7:00 am to noon. Staff will make
arrangements.
F. COUNCIL
BUSINESS
300 Main
Project Design CM reviewed the three options provided regarding the
project. Cr. Hartwig suggested a
four-way stop sign at the intersection.
CM stated that there will be a water line and storm drain line replaced
which will be paid for by the respective funds along with the street
improvements. CM stated that the project
should cost between $80,000 and $100,000.
The next step is to provide a budget for each option for council to
consider. CM will meet with the
residents at 300 Main.
Water System
Leak Detection CM reviewed the bids for water line leak detection. CM recommended selection of Utility Services Association
for a bid of $3,965.20 for 40 hours ($99.13/hour) of work with a minimum of
$3,172.16. Cr. Hartwig stated that we
have already had a study done and we know where the leaks are and nothing has
been done. CM stated that he is
committed to use the information in order to improve the water loss by fixing
lines.
Cr. Troeh moved to select
Utility Services Association for a bid of $3,965.20 to detect leaks in the
distribution system. Cr. Butcher
seconded the motion. Roll call vote: Cr. Hartwig-no, Cr. Butcher-yes, Cr.
Troeh-yes, Cr. Atkinson-yes, Cr. Gavic-no, Cr. Akins-yes, Mayor
Austin-yes. The motion passed with 6 yes
and 1 no.
City Engineer
Contract CM reviewed the proposal to renew the city engineers contract
with Curran McLeod, Inc. Mayor Austin
would like to see other bids for this service to have a chance to compare with
other engineering firms. Mayor Austin
stated that Curran McLeod, Inc. is a very good engineer.
Cr. Atkinson moved to extend the
contract for six months with the new proposed rates. Cr. Hartwig seconded the motion. Cr. Atkinson would like to review the
contract and go out for bid. Cr. Butcher
asked if we would develop an RFP for this.
CM stated yes and that it would cost a couple of hundred dollars for advertising. Roll call vote: Cr. Hartwig-no, Cr. Butcher-yes, Cr.
Troeh-yes, Cr. Atkinson-yes, Cr. Gavic-no, Cr. Akins-yes, Mayor
Austin-yes. The motion passed with 5 yes
and 2 no.
Library/Parks
District Concept Mayor Austin discussed the options that have been formed
by the technical advisory committee and supports the first option to form a
county service district that does not include the area of the North Clackamas
Park and Recreation District and the Blue Heron Park District. Mayor Austin explained the option and
indicated that the committee is still working on answering some questions
regarding the formation of a district.
Mayor Austin would like comments from the Council regarding this report
by December 20th.
Planning
Commission Commissioner attendance CM reviewed the staff report
regarding two commissioners that have missed numerous meetings.
Cr. Atkinson
moved to remove Bill Durham and Carol Coyle from the planning commission for
non-performance of duty. Cr. Troeh
seconded the motion. The motion passed
with 6 yes and 1 no (Gavic).
Resolution
2001 25 A Resolution of the City Council of the City of Estacada,
Oregon authorizing the extension of the maturity date of the citys general
obligation water bond anticipation note, series 1999; authorizing execution and
delivery of an amended note purchase agreement and amended note; designating an
authorized representative; and related matters.
CM explained
that the interim financing for the water project matures on 12/31/01. The project will not be completed by that
time and the city needs to extend the financing for three months or
3/31/02.
Cr. Butcher
moved to adopt Resolution 2001 25 - A Resolution of the City Council of the
City of Estacada, Oregon authorizing the extension of the maturity date of the
citys general obligation water bond anticipation note, series 1999;
authorizing execution and delivery of an amended note purchase agreement and
amended note; designating an authorized representative; and related matters. Cr. Hartwig seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Butcher-yes, Cr.
Troeh-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Akins-yes, Mayor Austin-yes. The motion passed with 7 yes and 0 no.
Resolution
2001 26 A Resolution electing application for entry to the Oregon
Public Employees Retirement System State and Local Government Rate Pool.
Cr. Hartwig
moved to adopt Resolution 2001 26 - A Resolution electing application for
entry to the Oregon Public Employees Retirement System State and Local
Government Rate Pool. Cr. Akins seconded
the motion. Cr. Hartwig-yes, Cr.
Butcher-yes, Cr. Troeh-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Akins-yes,
Mayor Austin-yes. The motion passed with
7 yes and 0 no.
G. CITIZEN AND COMMUNITY GROUP COMMENTS
Jo Cherry, Pierce Street Ms. Cherry would
like to have someone look at the trees that can tell if they are diseased. She feels the library should purchase this
building if city hall were to move. She is
puzzled about the island in the middle of the road at 300 Main it would need
to be wheelchair accessible. She thinks
a light at the corner would provide the most safety. She asked if the filtration plant has been
finished at the water plant. Mayor Austin
said it is being worked on and close to being done. She also stated that they do know where the
leaks are already. She commented on the
engineer being silenced at the planning commission meeting.
H. COUNCIL
REPORTS & COMMENTS
Cr. Troeh is
impressed with how the downtown and city hall looks and thanked every involved
in this project.
Cr. Gavic wished
everyone a merry Christmas and new year.
Cr. Atkinson
thanked Beverly for her work and congratulated the EHS student athletes on
their awards.
Cr. Hartwig
agreed that the lights look good and thanked Lisa, the Chamber, EDA, and the job corps. He also stated that he enjoyed the parade on
Saturday.
Cr. Akins
thanked Lisa for the decorations. She
also commented that in the city managers report it states there will be a
community meeting regarding the city hall landscaping giving citizens an
opportunity to see the plan and have input.
Cr. Butcher
thanked Lisa, the Chamber and volunteers for putting charm and grace back into
the city at Christmas. She stated it is
exciting to have projects nearing completion.
She thanked everyone attending the meeting including the students.
Mayor Austin
feels there are a lot of great things happening in the city. He thanked staff for all the hard work they put
in this year.
I. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 9:00 pm.