ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, SEPTEMBER 24,
2001 - 7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the pledge of allegiance.
B. CITIZEN AND COMMUNITY GROUP COMMENTS
None.
C. CONSENT
AGENDA
1. Approve
September 10, 2001 Council minutes
2. Accounts
payable
3. Domestic
Violence Awareness Month Proclamation
4. Disability
Employment Awareness Month Proclamation
5. September
11, 2001 Attack on America Proclamation
6. Golden
Rake Award – Pat & Arlie Lyons
7. Citizen
of the Month – Brent Dodrill
Cr. Troeh moved
to approve the consent agenda. Cr. Akins
seconded the motion. Roll call
vote: Cr. Hartwig-yes, Cr. Butcher-yes,
Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor
Austin-yes. The motion passed with 7 yes
and 0 no.
Mayor Austin
read three proclamations. Mayor Austin
also presented the Golden Rake Award to Pat & Arlie Lyons and the Citizen
of the Month to Brent Dodrill.
Mr. Dodrill
stated he was very excited about the Estacada Community Foundation. Their next meeting will be October 22nd
at the Viewpoint Restaurant. They will
be discussing their goal of raising $3 million dollars over the next three
years from grants for various projects.
The first stage of this fundraising will be to raise $350,000 for
matching funds. Vision is the issue and
people need to begin to see this happening.
D. CITY MANAGER
REPORT
The city has been trying to step up efforts to
clean up signs posted on poles around town.
Council will be reviewing new codes regarding dumping garbage in public
receptacles.
Staff are
continuing their concerted effort to collect past due court fines.
The PGE audit by
24 cities has resulted in the addition of approximately 100 addresses for
Estacada. These addresses were coded
incorrectly. PGE rates will increase
32-34% for an average household.
CM stated that a
group called the Friends of Wade Creek will be working on repairs along the
creek. This project will receive some
SOLV funds.
CM updated the
council on plans of Clackamas County to create a new way to fund library and
parks. Next November the County plans to
float a levy for parks & libraries requesting $.66/1,000. This will give $.33/1,000 parks and
recreation and the other $.33/1,000 for libraries. Libraries would distribute their portion
using the formula they currently have and parks would divide on population,
size and assessed valuation. If this
were to pass as presented, the city would receive approximately $50,000 for our
parks and the library would collect approximately the same. It has been suggested that the City run a
parallel process in case this does not fly in November. The YMCA group or the Parks & Recreation
Commission could continue the process to create a parks and recreation
district.
CM updated the
council on Chris Liu’s subdivision.
There have been a number of changes in the proposal and there is an
issue of a grading permit. Mr. Liu has
not submitted a geo-technical report and this is holding up the issuance of the
grading permit.
CM stated that a
RARE student has been hired and she will be at the October 8th City
Council meeting. She will be working on community/economic
development and will be writing grants, meeting with community groups,
etc.
CM handed out a
code enforcement list covering the last year’s abatements.
Mayor Austin
commented that he has had a lot of concerns expressed to him regarding
recycling in the city. Most of the
complaints are that there are only 2 pickups a month and people forget. CM Ealy stated if there is a problem it could
be addressed but he has been talking to Walker’s Disposal regarding this
issue.
Cr. Gavic commented
that the downtown garbage cans are falling apart and are always full of
garbage.
F. COUNCIL
BUSINESS
Comprehensive
Plan Committee – CM distributed a draft for the citizen review
committee. DLCD must approve the grant
funding in order to continue the project.
The grant will hire a planning consultant to take the community through
the steps. The committee will review the
statewide planning goals and how they fit in the City of Estacada.
The council
discussed the make-up of the committee.
The Planning Commissioner and Parks & Recreation Commissioner should
be from inside the city limits. The
school district and fire district representative can be anyone. Council instructed staff to begin advertising
for the positions.
Downtown
garbage cans – CM stated that the garbage cans are in need of repair and
they are always full. One solution is to
obtain new garbage cans that can be locked with a small opening for placing
garbage. We would try to obtain some
grant funds to replace the receptacles. If
we use metro grant funds you need to purchase recyclable cans and these are
very expensive.
Cr. Butcher
moved to instruct staff to purchase 9 garbage cans not using the Metro grant
funds. Cr. Troeh seconded the
motion. Roll call vote: Cr. Hartwig-yes, Cr. Butcher-yes, Cr.
Akins-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor
Austin-yes. The motion passed with 7 yes
and 0 no.
Grant status
reports - CM reviewed grant
applications that he is working on or has completed: urban renewal, RARE student, HB 2142 – access
management to state highway, gateway project, recycling center, downtown
garbage cans, SOLV projects, DLCD grant – comp plan, Community Incentive Fund
grant due in spring 2002.
Library
status and Community Senior Center -
CM would like council to allow staff to incorporate a MOU with the Library
Board and the Community Center Board.
This would recognize that the library needs more room and survey results
show that people feel that the library should expand into city hall and city
hall should relocate. City hall options
are to rent space, build a public campus, or move to public works or the
community center.
CM answered
questions regarding this issue. Council
instructed staff to develop some options and to bring them back to council for
discussion.
Kelly Roberts,
Community Center Director – Ms. Roberts stated that the city and center need to
work together. She stated that 51% of
all programs offered in the building has to be for senior citizens. The sheriff’s department will offer
protection for the seniors. There is a
lot of vandalism at the center and the police presence will help this.
Alene Stevenson,
Chair of Board – Ms. Stevenson stated that many seniors worked many hours to
collect money for matching funds available for a CDBG grant. The city wrote the grant for the money and
the building was purchased. The
sheriff’s office will take up space that could be used to collect rental funds. They would like help from the city for
payment of bringing the sheriff’s office to the community center in the form of
payment of water, sewer and garbage and some building maintenance.
Cr. Atkinson
asked if these things were discussed from the very start of the project. Ms. Roberts stated that some of these things were
discussed from the beginning with the previous administration. CM stated that he was not aware of these
things until recently.
Cr. Butcher
stated that ownership needs to be defined first of all and then other issues
can be addressed. Mayor Austin stated
that the building is owned by the city but realizes it is being used for a good
purpose.
Cr. Atkinson
asked what center expenses were per month for maintenance and operating the
center. Ms. Roberts replied it was about
$2500 per month.
C.B. Staffaucher,
Board of Directors – Mr. Staffaucher stated that ownership can be defined many
ways – city is named on the deed but all debt was the responsibility of the
center. One of the documents researched
had stated a responsibility of the city was to provide water, sewer and garbage
costs.
CM Ealy stated
that Dean Hansell has ordered the materials for the sheriff’s office renovation
and will be installing the door when it is received.
CM stated that
there is proposal before Walker’s Disposal for the city to remove the downtown
garbage and then Walker’s would pick up at the community center.
The council
directed staff to prepare a MOU with the community center listing the five
conditions in the staff report with the community center and get the sheriff’s
office moved.
G. CITIZEN AND COMMUNITY GROUP COMMENTS
Cliff
Seubert, Seubert Machining – Mr. Seubert stated that the city has first
position on liens on his property and he would like the city to subordinate
their lien. He has two options to
receive financing – pay off the city lien or have the city subordinate the
lien. He explained his plans for the
business over the next few years and the problems he has had developing the
property.
Cr. Atkinson
agreed with Mr. Seubert to take the money and build jobs. He has no problem subordinating the
position. Cr. Gavic agrees with Cr.
Atkinson that jobs are needed in Estacada and he feels the Council should be
more concerned with jobs in Estacada rather than the money.
Cr. Atkinson
asked when he needed a decision. Mr.
Seubert stated he will be signing the papers on Wednesday and would need to
know whether he needs to pay it off or if the city will subordinate.
Mayor Austin
stated he is not prepared to make a decision tonight – he would like staff
consultation before making a decision.
Cr. Hartwig stated that he understands the problem but cannot make a
decision tonight regarding this. Cr. Troeh
asked about the fees that Mr. Seubert referred to that only the City of Estacada
requires. She does want to encourage
business growth and this information would be helpful.
The council
discussed the request. CM asked that the
council allow him time to collect the information regarding a decision.
Cr. Gavic moved
to subordinate the city’s position on the Seubert loan.
Cr. Atkinson seconded the motion. Roll
call vote: Cr. Hartwig-no, Cr.
Butcher-no, Cr. Troeh-no, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Akins-no, Mayor
Austin-no. The motion failed with 2 yes
and 5 no.
Cr. Butcher
would like a policy prepared and presented to the council for review regarding
subordinating liens on the October 8th agenda. Staff was directed to present this
information at the next meeting.
H. COUNCIL
REPORTS & COMMENTS
Cr. Gavic stated
that the street sale was successful and they are looking forward to the next
one on October 13th.
Mayor Austin
reminded the council of the Clackamas Cities Dinner on Thursday at the
Viewpoint Restaurant.
I. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 10:05 pm.