ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, NOVEMBER 26,
2001 - 7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the pledge of allegiance.
Present: Cr. Hartwig, Cr. Akins, Cr. Atkinson, Cr.
Gavic, Cr. Troeh, Mayor Austin, CM Ealy, CR Carey.
Absent: Cr. Butcher.
B. CITIZEN AND COMMUNITY GROUP COMMENTS
1. November
Citizens of the Month – Steve Turner & Ken Mahlum
2. November
Golden Rake Award – Estacada Floral & Gifts, 303 NE Main
Mayor Austin presented Ken Mahlum with the November
Citizen of the Month award. Steve Turner
was not in attendance for his award.
Mayor Austin presented Eric & Nancy Bedoy, owners of Estacada Floral
& Gifts, with the November Golden Rake Award.
Becky Thwreatt, 710 N. Broadway – Ms. Thwreatt requested that the council pass a proclamation regarding domestic violence and that there be a zero tolerance level. The proclamation will be presented at the next meeting.
Dianna Turk, Parks & Recreation Commission Chair – Ms. Turk stated that the Parks and Recreation Commission feels that the acquisition of the pond property would be very beneficial to the city and would be a very nice spot for a city park. She would also like the council to cut the minimum amount of trees on the city hall property.
Sandy Hawes, 1050 N. Wade – Mr. Hawes has had a couple of burglaries in his shop and is not satisfied with the response of the sheriff’s office to the burglaries. He also commented that when the city officer arrests someone, they spend time taking the person arrested to the jail. Mayor Austin stated that staff would look into these concerns.
Chamber of
Commerce – Holiday lighting update – Lisa Homan reported that the city
Christmas decorating project is in full swing and soon lighted snowflakes and
reindeer will be displayed around town along with banners provided by the City
of Estacada for Main and Broadway Streets.
CM Ealy thanked Lisa for all her hard work on this project.
C. CONSENT
AGENDA
1. Approve
October 29, 2001 Workshop and October 29, 2001 Council minutes
2. Accounts
payable
Cr. Troeh moved to approve the consent agenda. Cr. Gavic seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Akins-yes, Cr. Atkinson-yes,
Cr. Gavic-yes, Cr. Troeh-abstain, Mayor Austin-yes. The motion passed with 5 yes, 0 no and 1
abstention.
D. STAFF &
DEPARTMENT REPORTS
Clackamas
County Sheriff Report – Deputy Lon Steinhauer introduced himself to the
council. He stated there are four
officers assigned to Estacada; Dep. Funk, Dep. Lee, Dep. Lundervold, and
himself. He discussed Mr. Hawes’
concerns and explained some situations that may happen with dispatching
officers.
Public Works
October Activity Report – CM explained the report and how to read the
graphs comparing budgeted and actual hours.
This report will be an important tool for budgeting next year.
Library
Report – Beth McKinnon – Librarian McKinnon answered questions from the
council regarding the library.
Municipal
Court Activity Report – CM Ealy reviewed the municipal court report. CM Ealy is gathering data to help restructure
the municipal court in Estacada to make it more cost efficient. Council would like to compare the bail amount
vs. fine amount with a similar city to see if this difference is standard.
E. CITY MANAGER
REPORT
CM presented some information trending the
demographics of the city compared to other nearby cities and the county and
state. CM also discussed building
permits within the city and taxes citizens are paying.
CM updated the council on the creation of the urban renewal district. The next step is to have council direct staff to present a proposed work scope, schedule and budget to prepare the plan.
CM stated that the grant requested from House Bill 2040 dollars was denied for the Main Street realignment.
CM stated that an “Inside Clackamas County” TV program is filming a 30-minute program about Estacada. They have talked to people around town and will probably focus on the school bond project, the library and businesses. They will be coming back for some more interviews with local businesses, etc.
F. COUNCIL
BUSINESS
Woodbridge
Acres Subdivision – Condition of Approval Clarification – CM stated that
when the council approved the subdivision there were conditions attached to the
approval and Mr. Liu has needed clarification on many of the conditions and he
wants the council to clarify the condition regarding condition #8 requiring
curbs, sidewalks and pavement along Cemetery Road and his subdivision. Mr. Liu does not feel that the improvement to
Cemetery Road was meant to be a condition.
Staff has advised Mr. Liu that the improvement to Cemetery Road is
required and Mr. Liu wants the council to clarify what they intended by the
condition.
Cr. Gavic moved
to support the staff’s decision that condition #8 does require the necessary
improvements to Cemetery Road as per code and findings. Cr. Troeh seconded the motion. Motion passed with 5 yes and 1 abstention
(Atkinson).
Shafford
Speed Hump Installation – CM Ealy reviewed his staff report regarding the
installation of a speed hump on Shafford Street. CM explained that an LID could be formed to
pave the street from curb to curb and install the speed hump. CM asked for a council motion to let staff go
forward to solicit bids for one and two speed humps. Cr. Troeh moved to approve the solicitation
of bids for the installation of two speed humps on Shafford. Cr. Atkinson seconded the motion. The motion passed unanimously.
City Hall
landscaping – Bid Review – CM commented on the city hall grounds and the
need to have some beautification efforts.
CM recommended the removal of the 5 trees along Hwy 224. Cr. Gavic stated that the comments he has
received are to thin the trees only but to not cut down any trees. Cr. Hartwig believes that the five trees need
to be removed because they have the potential to break up the sidewalk and get
into the overhead lines. He also feels
the two trees in the yard are dangerous and should be removed but the big firs
should remain. He feels it is wise for
maintenance purposes to remove the trees.
Council would like to have a landscaping plan for the entire grounds for
options available.
Cr. Troeh moved
to have staff solicit landscaping bids for the entire city hall/library
grounds. Cr. Akins seconded the
motion. The motion passed unanimously.
Volunteers of
America – Consideration of donation of property – CM reviewed the proposal
and staff report. Staff recommendation
is to accept the offer upon obtaining the grantor’s indemnification for the
costs of any remedial action as per the city attorney. Cr. Troeh does not see what the benefit to
the city would be if they owned the pond.
Cr. Gavic stated that the pond is an historical thing and it has a lot
of positive things going for it. Cr.
Atkinson stated that the zone change was approved with the pond area and he
would like it to stay with that property.
Cr. Hartwig stated that the pond would be an asset but the pond land
should remain with the property if it is needed for the property to be able to
develop. Mayor Austin stated that he was
not clear on the density issue but feels that any chance to develop a park is
important to the city.
Dianna Turk
stated that the Parks and Recreation Commission have discussed this issue and
they are very much in favor of receiving this property as a city park.
It was council
consensus to table this until the next meeting to have staff clarify the
indemnification issue and the density issue for the project.
Comprehensive
Review Plan Timeline – Appoint Council committee member – CM informed the
council that the funds have been authorized for a comprehensive plan
review. The council needs to appoint the
members to the nine-member committee to review the comprehensive plan. Mayor Austin nominated Cr. Atkinson and Cr.
Troeh seconded the nomination. Cr.
Hartwig is also interested in the position.
It was unanimous council consensus to appoint Cr. Atkinson to the
committee.
County
funding options: Parks, Libraries,
Transportation – CM stated there will be a special levy to fund county
police services in 2002. If this levy
does not pass, funding for the library could see a reduction to place more
money into police services. CM and Mayor
Austin explained the Clackamas County Coordinating Committee and how they are
looking at different funding options for parks, libraries and transportation
countywide.
300 Main SCA
Project – Selection of Engineer – CM stated that three engineering bids
have been solicited with Curran McLeod, Inc giving the low bid of $11,600. The scope of the project will be further
defined to fit the budget for the project.
A $25,000 SCA grant has been secured for this project.
Cr. Hartwig moved to award the engineering bid to
Curran McLeod, Inc. for a total of $11,600 for the SE 3rd and Main
Street project. Cr. Gavic seconded the
motion. . Roll call vote: Cr. Hartwig-yes, Cr. Akins-yes, Cr.
Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.
Community
Foundation Update – Mayor Austin stated that the Community Foundation has
started their fundraising goal of $3,000,000.
They are looking at the “round-up” program on utility bills. They have talked to Cascade Utilities and the
city regarding implementing this program on the utility bills. It was council consensus to continue looking
at this program as long as there is no cost to the city.
Youth
Advisory Council – Mayor Austin would like the council to agree to begin
the implementation of a Youth Advisory Council (YAC) in Estacada. It was council consensus to begin the
structuring of a YAC.
Resolution
2001 – 23 – A Resolution authorizing the mayor of the City of Estacada to
execute and endorse an amendment to the agreement with the League of Oregon
Cities governing the league status as a unit of local government, similar to
other cooperative intergovernmental agencies in which cities create and
participate.
Cr. Akins moved to adopt Resolution 2001 – 23 -A
Resolution authorizing the mayor of the City of Estacada to execute and endorse
an amendment to the agreement with the League of Oregon Cities governing the
league status as a unit of local government, similar to other cooperative
intergovernmental agencies in which cities create and participate. Cr. Atkinson seconded the motion. . Roll
call vote: Cr. Hartwig-no, Cr.
Akins-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 5 yes and 1.
Resolution
2001 – 24 – A Resolution regarding membership in the City County Insurance
Services Trust.
Cr. Hartwig moved to adopt Resolution 2001 – 24 -A
Resolution regarding membership in the City County Insurance Services
Trust. Cr. Gavic seconded the motion.
. Roll call vote: Cr. Hartwig-yes, Cr. Akins-yes, Cr. Atkinson-yes,
Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes.
The motion passed with 6 yes and 0 no.
Second Reading - Ordinance Series of 2001, No. 6 – An Ordinance
repealing Sections 6.04.010, 6.04.020, 6.04.030, 6.04.040, 6.04.050, and
6.04.060 and adding Section 6.04.070 relating to dog licensing and control.
CR Carey read Ordinance Series of 2001, No. 6 for the second time.
Cr. Troeh moved to adopt Ordinance Series of 2001, No. 6 – An Ordinance repealing Sections 6.04.010, 6.04.020, 6.04.030, 6.04.040, 6.04.050, and 6.04.060 and adding Section 6.04.070 relating to dog licensing and control. Cr. Atkinson seconded the motion. Roll call vote: Cr. Hartwig-no, Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 5 yes and 1 no.
Second
Reading - Ordinance Series of 2001, No. 7 – An Ordinance repealing Sections
10.24.010, 10.24.020, 10.24.030, 10.24.040, 10.24.050, 10.24.060, 10.24.070, 10.24.080,
10.24.090, 10.24.100, 10.24.110, 10.24.120, 10.24.130, 10.24.140, 10.24.150,
10.24.160, 10.24.170, 10.24.180, 10.24.190 and adding Section 10.24.200
relating to vehicle parking and towing.
Cr. Atkinson
moved to adopt Ordinance Series of 2001, No. 7 – An Ordinance repealing
Sections 10.24.010, 10.24.020, 10.24.030, 10.24.040, 10.24.050, 10.24.060,
10.24.070, 10.24.080, 10.24.090, 10.24.100, 10.24.110, 10.24.120, 10.24.130,
10.24.140, 10.24.150, 10.24.160, 10.24.170, 10.24.180, 10.24.190 and adding
Section 10.24.200 relating to vehicle parking and towing. Cr. Akins seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Akins-yes, Cr.
Atkinson-yes, Cr. Gavic-yes, Cr. Troeh-yes, Mayor Austin-yes. The motion passed with 6 yes and 0 no.
G. CITIZEN AND COMMUNITY GROUP COMMENTS
None.
H. COUNCIL
REPORTS & COMMENTS
Cr. Gavic
announced there will be a Christmas parade on December 8th at 1:00
pm. He would also would like the city,
chamber and EDA to work together to revitalize the downtown area.
Cr. Atkinson is concerned with the sheriff’s
contract and would like to see this looked at.
He thanked Becky for the domestic violence information. He stated that the city needs to move forward
to increase tax base in this community for more revenue.
Cr. Hartwig
feels the street closure permit could possibly have a 14 day deadline instead
of 30 days.
Mayor Austin
stated that the LOC conference was, once again, very informative. He is looking forward to goal setting after
the start of the year and encouraged people to give during the holiday season
to the needy.
I. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 10:45 pm.