ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
THURSDAY, MAY 17,
2001 - 7:00 PM
A.
CALL TO ORDER BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor Austin
led in the pledge of allegiance.
Present: Cr. Akins, Cr. Troeh, Cr. Gavic, Cr. Hartwig,
Mayor Austin, CM Ealy, DCR Hovda.
Absent: Cr. Butcher, Cr. Atkinson and CA Cole.
B. CITIZEN AND COMMUNITY GROUP COMMENTS FOR
AGENDA AND NON-AGENDA ITEMS
None.
C. CONSENT
AGENDA
1. Approve
May 3, 2001 Council Workshop and May 3, 2001 Council minutes
2. Accounts
payable
3. Liquor
License Application – Change of Ownership – Get & Go Store
Cr. Troeh moved to approve the consent agenda. Cr. Akins seconded the motion. Roll Call Vote: Cr. Akins-yes, Cr. Troeh-yes, Cr. Hartwig -
yes, Cr. Gavic-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
D. DEPARTMENT
AND COMMITTEE REPORTS
Diana Turk, Estacada Parks and Recreation
Commission, explained that the Commission didn’t receive the Plant Society
grant that they applied for but they will continue to work on others. The Commission would like Council approval to
circulate a survey through the schools to see what the young people want in a park. The survey will be distributed to all schools
to get responses from a wide range of ages.
They are having a workshop this Sunday at 1:00 pm at City Hall and will
be looking at the two master plans to see if there are any changes they would
like to suggest to the Council.
E. CITY MANAGER
REPORT
CM stated that
Tuesday night the City finished the budget at the Budget Committee level and he
thanked staff for their hard work in presenting a conservative but thorough
budget. He also thanked the Budget
Committee for their dedication in reviewing the budget. He briefly reviewed the major changes in the
budget.
Next Wednesday
the Council will hold a public hearing at 5:30 pm at the School District
offices regarding the Atkinson rezone application. Mayor Austin explained that in the past
public hearings are very lengthy and when combined with a normal meeting makes
the night go too late. Cr. Gavic stated
that it creates a problem for him because he didn’t know anything about it.
CM stated that he
is still working with the school district regarding their options during the
construction phase. He is also
continuing to work with the library regarding their possible expansion. He is looking into the option of our library
joining with the school. He is also
talking about getting 3 professional appraisals of City Hall and then selling
it to the library for the middle or low bid.
The City would retain the ownership of the land. City Hall employees could be temporarily
relocated to the City Shops. The library
would be offered a contract to buy City Hall out of this location over a 2-year
period, and then the City could look for a new home for City Hall. CM will continue working with the library
board and Librarian on these issues.
CM discussed some
issues of the School District including building permits, watering issues and
placement of the skateboard ramp.
The road into
the Timber Park will be paved during the next few weeks along with the
completion of the portal project.
CM stated that
we are starting to receive funds from the outstanding municipal code citations
that staff has been sending letters to.
Staff is keeping track of the progress.
Since the Judge has leeway to reduce tickets, staff has been looking at
administrative fees to regulate the fees that the City receives.
Mayor Austin
asked how long until the Main Street project in front of the Jr. High is
completed. CM stated he is not sure, but
will check into it.
Cr. Gavic asked
about the progress at 300 Main. CM stated
that one idea PWS Strawn suggested was intensive striping, caution bumps and
additional signage. Staff is also
looking at using our $25,000 annual SCA grant to install traffic bump-outs.
F. COUNCIL
BUSINESS
LFRAG
Intergovernmental Agreement – CM discussed the options. He feels that it would be a worthwhile
investment of the City to join the group.
It will allow us to ensure that we are getting the correct revenue from
our franchise fees. Staff will have a
resolution ready at the next meeting.
Stage Fee
Waiver – Estacada High School Senior Class - Jessica Copher, Sr. Class
President, explained the limited funds available for the Senior class and
requested a waiver for the use of the stage.
Cr. Treoh moved to approve the waiver of the fee for the Senior
Class. Cr. Gavic seconded the
motion. Roll Call Vote: Cr. Akins-yes, Cr. Troeh-yes, Cr. Hartwig -
yes, Cr. Gavic-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
Ordinance Series of
2001, No. 4 – An Ordinance amending Section 2.04.010 regarding the times and
day of regular Council meetings. - Tabled until the June 6th
meeting.
Resolution 2001 – 8 –
A Resolution of the Estacada City Council
- declaring surplus property. - CM reviewed a memo from PWS Strawn
asking the Council to declare the street sweeper surplus property. Cr.
Akins moved to approve Resolution 2001 – 8 – A Resolution of the
Estacada City Council declaring surplus property. Cr. Hartwig seconded the motion. Roll Call Vote: Cr. Akins-yes, Cr. Troeh-yes, Cr. Hartwig -
yes, Cr. Gavic-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
City Manager
Compensation Review - Tabled until the June 6th meeting.
Clackamas River Water Providers Memo of
Understanding – CM reviewed the intergovernmental agreement and the
benefits to the City. PWS actively
participates in the Clackamas River Water Users group that is recommending the
agreement. Cr. Gavic moved to approve
signing the memo of understanding and intergovernmental agreement with the
Clackamas River Basin Council and Clackamas River Water Providers. Cr. Troeh seconded the motion. Roll Call Vote: Cr. Akins-yes, Cr. Troeh-yes, Cr. Hartwig -
yes, Cr. Gavic-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
Award Bid – Espinosa Street Improvements –
CM explained that we have received bids for the paving of this project and
staff is recommending approval of the low bid.
Cr. Hartwig moved to award the bid to Wystan Brown Excavating for
$94,529. Cr. Gavic seconded the
motion. Roll Call Vote: Cr. Akins-yes, Cr. Troeh-yes, Cr. Hartwig -
yes, Cr. Gavic-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
G. CITIZEN AND COMMUNITY GROUP COMMENTS FOR AGENDA AND NON-AGENDA ITEMS
Diana Turk,
30095 SE Cemetery Road, asked if the Council would be taking action on the
Atkinson application next week. Mayor
Austin stated that if the Council is ready they could make a decision, but they
could also table a decision to a future meeting. He encouraged the Council to review their
material, ask questions and be ready for action.
H. COUNCIL
REPORTS & COMMENTS
Cr. Akins
thanked staff for the budget; she felt it was very informative.
Cr. Gavic
discussed the 18th annual Whitewater Festival that is going on up river
this weekend. He feels that it is
important to realize, usually in the past that public hearings have started out
at the Council and then went to a special meeting. He asked why staff is asking to change the
date of the Council meetings. He stated
he was not aware of any changes, but that it would be ok to have discussion on
it at the next meeting. Mayor Austin
stated it was a few of the councilors that wanted to talk about the change, not
staff. Cr. Gavic remembers some loose
talk about it. He feels there is still a
lack of communication between staff and himself and that concerns him. He stated the next EDA meeting is Monday,
June 4th, which is the first Monday of the month.
Cr. Troeh stated
that we have some applicants for our scholarship. The High School Counseling office will be
handling the selection process.
Cr. Hartwig
doesn’t feel the City gained a whole lot in the budget. He feels the only reason that it was reduced
is the ending of the water project finishing up. He discussed several concerns with the
proposed budget, including no projects in the street fund but $80,000 in
personal services. He feels the storm
drain fund is a slush fund. He feels the
general fund should be funded through property taxes in full. He feels that we pushed the budget through
without asking questions. He feels the
increase in franchise fees will only cover the payroll raises. He stated the community deserves the highest
level of services. He feels that we
should raise our tax rate to cover our general fund. The enterprise funds should not pick up the
slack in the general funds. He stated
that he is not blaming City staff; he just feels that we need to start making
some changes.
CM stated that
he would like to form some task forces to look at funding issues. He stated that we have a few vacancies on the
Infrastructure Committee and would also like to see a Councilor be a
liaison.
Mayor Austin
stated several small cities have a special levy for their sheriff protection,
in addition to the regular levy for the general fund. The Council and staff have to be creative in
looking for funding sources.
I. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 8:00 pm.