ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
MONDAY, AUGUST 13,
2001 - 7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was
called to order at 7:00 pm. Mayor
Austin led in the pledge of allegiance.
Present: Cr. Hartwig, Cr. Troeh, Cr. Akins, Cr.
Atkinson, Cr. Gavic (left at 9:00 pm), Cr. Butcher, Mayor Austin, CM Ealy, CR
Carey, CA Cole.
B. CITIZEN AND COMMUNITY GROUP COMMENTS
1. Citizens
of the Month – “The Cone” – Downtown litter pickup
2. Golden
Rake Award – Craig Kishpaugh
CM Ealy reviewed the selection process of the two
citizen awards. He will present the
council with written policy for these awards.
The Mayor presented “The Cone” (all 40+) with the citizen of the month award. Brandon Flores thanked everyone for his or her support over the last year. It has been a very positive year and they feel very welcome.
Mr. Kishpaugh was not in attendance.
C. CONSENT
AGENDA
1.
Approve July 23, 2001 workshop minutes and July 23, 2001 council
minutes
2.
Accounts payable
3. Attorney contract
Mayor Austin asked CA Cole to explain what is meant
by “litigation” in his fee request. CA
Cole is looking at a two tiered rate – one for meetings and one for other
work. He does not feel the city would
pay the litigation rate very often.
Cr. Butcher moved to approve the consent agenda. Cr. Gavic seconded the motion. Roll call vote: Cr. Hartwig-no, Cr. Troeh-yes, Cr. Butcher-yes, Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic, Mayor Austin-yes. The motion passed with 6 yes and 1 no.
D. DEPARTMENT
AND COMMITTEE REPORTS
Dan Kraus –
Clackamas County Sheriff’s Report – not present.
Beth McKinnon
– Library survey update – Librarian McKinnon asked the council for approval
to distribute the survey included in the packet. It was council consensus to authorize the
survey to be distributed.
E. CITY MANAGER
REPORT
CM reviewed his
written manager’s report. CM would like
to hear from the council regarding projects for an Oregon Transportation Act
grant. There will be a meeting with ECAT
on August 28th to come up with a list of projects eligible for grant
monies. CM presented a proposal to
improve the highway entrance to Estacada – creating a gateway along the
highway. CM has met with Bruce Warner,
Director of ODOT, regarding funds for this project. ODOT is a welcome partner in this
project. It was council consensus for CM
to pursue the money for the engineering of the project through ODOT.
CM has scheduled
a meeting of downtown business owners to meet with Heidi Henry of ODDA to put
their heads together to improve the downtown area and bring in business. They will discuss a business improvement
district where they would assess themselves per some unit to raise the funds to
improve the downtown. All business
owners contacted are excited and supportive of this concept.
The third piece
is the public campus on the Campanella property with money from the Governor’s
Community Incentive Fund. CM stated that
the fire district is appraising their buildings and the city is appraising city
hall and the shop building.
The city has
renegotiated the loan percentage on the Espinosa LID favorably for the
participants.
F. PUBLIC
HEARING–TRANSPORTATION SDC METHODOLOGY/FEES
Mayor Austin
opened the public hearing.
Curt McLeod,
Curran McLeod, Inc. – Mr. McLeod reviewed the revisions to the transportation
master plan, methodology and CIP list.
No public input.
Mr. McLeod
suggested placing an annual adjustment for inflation in Resolution 2001 – 19
using the Engineering News Record (ENR) Construction Cost Index (CCI). Staff added this wording into Resolution 2001
– 19 for approval.
Resolution 2001 – 18 – A Resolution adopting a revised methodology and capital improvement plan project list for the development of street system development charges.
Cr. Butcher moved to adopt Resolution 2001 – 18 - A
Resolution adopting a revised methodology and capital improvement plan project
list for the development of street system development charges. Cr. Hartwig seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Troeh-yes, Cr.
Butcher-yes, Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic, Mayor Austin-yes. The motion passed with 7 yes and 0 no.
Resolution 2001
– 19 – A Resolution establishing a system development charge for the street and
establishing an appeal fee.
Cr. Butcher
moved to adopt Resolution 2001 – 19 – A Resolution establishing a system
development charge for the street and establishing an appeal fee. Cr. Gavic seconded the motion. Roll call vote: Cr. Hartwig-yes, Cr. Troeh-yes, Cr. Butcher-yes,
Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic, Mayor Austin-yes. The motion passed with 7 yes and 0 no.
G. COUNCIL
BUSINESS
Skate pipe –
Selection of temporary site – CM Ealy updated the council on the progress
of the placing of the skate pipe. After
numerous meetings, the kids in the community voted unanimously to place the
skate pipe in the timber park. Curtis
Irwin has collected donated funds for the project and some SOLV money will be
available for the project. The skate
pipe has been placed in the timber park in a location close to Hwy 224. The council is pleased with the progress and
gave their green light to move ahead. CA
Cole stated that the city needs to be sure the structure is sound for its
intended use. CM stated that John
Zachariassen, City County Insurance Services, will be inspecting the structure
for insurance purposes when the skate pipe is placed and ready for use.
Meter Reading
Agreement – Meter Readers, Inc. – CM reviewed the staff report. Mayor Austin would like a section in the
contract to have an early termination so any party could withdraw with
cause. CA Cole stated this could be done
or there could be a trial period before the actual contract is signed. A recommended trial period would be 6
months. It was council consensus to add
an early termination clause into the contract instead of having a trial
period.
Cr. Atkinson moved to approve the staff
recommendation to enter into contract with Meter Readers, Inc. for meter
reading services with the addition of an early termination clause in the
contract. Cr. Troeh seconded the
motion. Roll call vote: Cr. Hartwig-yes, Cr. Troeh-yes, Cr.
Butcher-yes, Cr. Akins-yes, Cr. Atkinson-yes, Cr. Gavic, Mayor Austin-yes. The motion passed with 7 yes and 0 no.
Clackamas
County Coordinating Committee – CM explained the committee and how it came
about. The council reviewed the proposal
and would like to be involved in the committee.
Council will have any comments regarding the committee to CM by Friday.
City letter
endorsing EDA – Cr. Gavic asked that the council provide a letter
supporting the EDA. The council reviewed
a draft letter and discussed the non-profit status. CA stated this letter is appropriate.
H. CITIZEN AND COMMUNITY GROUP COMMENTS
None.
I. COUNCIL REPORTS
& COMMENTS
Cr. Butcher
finds it very exciting to hear of all the projects in the works. Cr. Akins agrees and is very impressed.
Cr. Hartwig
would like the park caretaker services reviewed along with the performance of
the current caretaker.
Cr. Atkinson
urged all people to attend the ECAT meeting on August 28th at the
Community Center. It will be a very
exciting meeting.
Mayor Austin
stated he had been appointed to the Mt. Hood Economic Alliance Board.
CM announced the
Clackamas Cities Association dinner will be in Estacada in September.
J. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 10:00 pm.