Estacada Arts Commission Minutes
November 2, 2001

Jane Reid, Gloria Polzin, Barbara Mattson, Brent Lawrence, Norma Piper, guests including Lisa Homan of the Estacada Chamber of Commerce.

October minutes were approved as written.

Scrapbook:  Gloria and Norma will work together on scrapbook responsibilities.
(Gloria:  Do you have the scrapbook?  Norma)

Old Business:

Banners:  $250 from a SOLV grant through Randy will be used to produce the permanent banners; Jenny and Lori Wiese will design.
Artist Repertory Theater Update:  Jane talked with Kate Hawkes.  The program will involve ages 8 through 75 doing theater exercises Saturdays from 10-12:00 in the Masonic Hall (old theater).  Ideas are needed for form.  Two meetings will be held, Nov. 15 and 29.  Vince Kohler of the Oregonian will do an article.
Outreach Update:  Jane went to SOLV.  Other community meetings need to be attended, i.e., Estacada Chamber.
Mission Statement:  The new EAC Mission Statement was again accepted as read:  "Estacada Arts Commission is the spark that inspires, facilitates and promotes arts and culture for our community and its artists."
Winter Arts Exhibition:  Item moved to New Business..

New Business:

Summer Celebration 2002:  We have been notified that the grant application for next summer's Celebration has been received by OAC.  Whether EAC has been approved for the grant will be announced Nov. 19.
Arts and Lecture Series:  Item tabled.
PR Brochure:  Jamie Berry will do.

Winter Arts Exhibition:

Jane distributed worksheets for the WAE. 
Secure facility.  Gloria and Brent have toured buildings and have tentatively chosen the brick site at the corner of Main and 4th Ave.
Arrange for Panels - need by Dec. 1.  Brent will do.
Paint panels - Brent.  Brent needs paint rollers, brushes, paint., and volunteers.
Arrange for tables and chairs for reception, food, display.  How many?  Who?  When?
Banner or sign in window/decorations.  Norma will call Jenny to work together to create reusable banner for outside of building that will say, "Art Show."  Brent will create hanging additions for various events.  No decision on inside decoration.
Exhibit Dates:
Sat., Dec. 1  Show workday.
Thurs., Dec. 6  6-9 PM  Art dropoff
Sunday, Dec. 9  3:30 Opening Reception (guests from RACC)
Dec. 13,14,15,16 (hours TBA) Staffed exhibit
Music performance during the exhibit was discussed as desirable.  Several groups were suggested and will be contacted by individual members.  It was agreed that staffing of the exhibit is necessary.  Suggestions for staff included:  Job Corps students, EHS students, EAC members, EAC members' family members; the Volunteer Connection through Clackamas County Social Services.  Any student volunteers would be accompanied.  Andrew C. of Job Corps will be contacted by Norma.  Artists' contract was discussed, as was need for insurance for artwork and site liability.  Norma will call Randy Ealy about City of Estacada insurance coverage for this.

Public Relations.  Volunteer needed to get notices to CCN, Oregonian, Gazette.  Guest Lisa Homan of the Chamber noted here that Steve of the Gazette will gladly put announcement(s) in the Gazette if info is received by the 20th.
Posters:  Volunteers needed to create, put up, decide when.
Postcards to mailing list.  Volunteer needed to create, mail and decide when.
Reminder postcards to artists.  Volunteer needed to create, decide what to say and when to mail. 
Work day:  It was decided that a work meeting would be held Tuesday, Nov. 13, 7 PM at Pipers.'

Meeting adjourned at 8:45.  Next meeting agenda:  12/05/01 Winter Arts Exhibition, balance TBA.

Respectfully submitted,

Norma Piper
Acting Secretary