ESTACADA CITY HALL,
COUNCIL CHAMBERS
475 SE MAIN STREET,
ESTACADA, OREGON
THURSDAY, APRIL 19, 2001,
7:00 PM
A. CALL TO ORDER
BY PRESIDING OFFICER
The meeting was called to order at
7:00 pm. Mayor Austin led in the Pledge
of Allegiance.
Present: Cr. Hartwig, Cr. Atkinson, Cr. Akins, Cr.
Gavic, Mayor Austin, CM Ealy, DCR Hovda.
Absent: Cr. Butcher, Cr. Troeh, CA Cole.
B. CITIZEN AND COMMUNITY GROUP COMMENTS FOR
AGENDA AND NON-AGENDA ITEMS
Diana Turk, Parks & Recreation Commission
Chair, stated that there is a correction in the wording of the
recommendation for placing the skateboard half-pipe. This correction was made.
C. CONSENT
AGENDA
1. Approve
April 5, 2001 Workshop and April 5, 2001 Council minutes
2. Accounts
payable
3. Proclamation
– Municipal Clerks Week
4. Proclamation
– Back to School Week
5. Liquor
License Application – Singh’s Texaco Food Mart – New Outlet
6. Parks
& Recreation Commission’s Timber Park Priority lists and Mission Statement.
7. Resolution
2001 – No. 5 – A Resolution of the City Council of Estacada establishing park permit fees and charges in accordance with sections 12.24.030, 12.24.040 and 12.28.020(I) of
the Estacada Municipal Code.
8. Resolution
2001 – No. 6 – A Resolution supporting the Auditorium Improvement Committee and the Auditorium Improvement Plan to develop the Estacada Community Cultural
Center.
CM reviewed the items in the consent agenda and
read the proclamations.
Cr. Atkinson asked if the liquor license application is normally approved by the City before OLCC reviews it. CM stated it is standard procedure to have the City sign off on the application before OLCC approves the application. CM will notify the Council if anything shows up in OLCC's review for approval.
CM explained the increased demand for the Timber Park. Staff is recommending raising the per ticket charge from $.50 to $1.00 for all events except non-profit sponsored events. CM suggested that the Parks & Recreation Commission review the fees in Section A & B to determine if they are sufficient. Council suggested having the Parks & Recreation Commission also look at park deposit fees.
CM explained that Resolution 2001-6 reiterates prior Council consensus to support the auditorium project.
Cr. Akins moved to approve the consent agenda. Cr. Atkinson seconded the motion. Roll Call Vote: Cr. Akins-yes, Cr. Hartwig-yes, Cr.
Gavic-yes, Cr. Atkinson-yes, Mayor Austin-yes.
The motion passed with 5 yes and 0 no.
D. STAFF &
DEPARTMENT REPORTS
Clackamas
County Sheriff Report – Deputy Kraus discussed previous concerts held in
the Timber Park and the high demand they make on the Sheriff’s Department. He wants to make sure the Council is aware
that there is a hiring freeze in the Sheriff’s department and there should be
provisions in park fees to include the extra costs of the Sheriff’s Department
during future concerts.
Dep. Kraus stated the activity report is not
available and suggested that perhaps the report should be given one meeting
later to allow time to receive the report.
He discussed the current rash of burglaries in the area and stated that
an arrest was made and stolen property worth approximately $3,000 was
recovered. The investigation is
continuing.
Cr. Gavic asked about a rumor of vehicle break-ins at the Estacada Village Apartments. Dep. Kraus stated that they have been watching this area and reminded everyone that concerned citizens watching for suspicious activity are key in solving these crimes.
E.
CITY MANAGER REPORT
CM discussed the
Governors Community Solutions Team meeting on April 30th, at the
Community Center from 12 – 4. There will
be discussion of future funding projects and how Estacada can use those
funds. There will be a breakout session
at the next ECAT meeting to develop an idea or picture that we want to present
the Community Solutions Team on the 30th.
CM stated that
the budget document will be available Monday, April 23rd.
CM explained how
US Census figures affect revenues we receive from State sources.
CM stated that
we had an employee lunch today to recognize employees for outstanding work,
anniversary dates and birthdays.
CM has been
meeting with different individuals and groups regarding concerns and projects
in the City. He has met with the
residents of 300 Main regarding street crossing issues and the School District
regarding their grade school project.
CM will be out
of the office attending a conference of the Oregon Downtown Development
Association in Ashland next Wednesday through Friday.
CM updated the Council
on recent legislation relating to airports and stated the second meeting of the
County Hazard Overlay Committee will be April 23rd. Staff will attend and report back to the
Council.
CM is working on
collecting for late business license renewals and municipal court fines. CM stated that the Municipal Court is now
able to go online with the DMV database so that we can get the most recent
addresses for outstanding municipal court citations and begin to try to collect
the revenue from them. Letters will
begin going out soon.
F. COUNCIL
BUSINESS
Budget Committee Appointment – Mayor Austin
stated that we received applications from Tom Nelson & Brent Dodrill. Mayor Austin asked for votes for each:
Tom Nelson – Cr. Hartwig.
Brent Dodrill – Cr. Akins, Cr. Atkinson, Cr. Gavic & Mayor Austin.
Brent Dodrill was appointed by majority vote of the Council.
Consideration
to join Statewide PERS Pooling Program – CM discussed the meeting that he
recently attended relating to PERS Pooling.
The issues are in relation to the City’s un-funded liability. He stated that if we were to have a
disability occur currently PERS would raise our rates drastically to cover this
liability. By joining the pooling
program the City would be better covered in case of such liability. There are tremendous incentives for the City
to join the pool, including future savings.
The more Cities that join the pool the more spread out the risks are. CM asked the Council to review the material
and call him with questions. Mayor
Austin asked if we join the pool now can we opt out in the future. CM stated they are discouraging this because
it would cause too much volatility, but the rule hasn’t been completed yet.
G. CITIZEN AND COMMUNITY GROUP COMMENTS FOR
AGENDA AND NON-AGENDA ITEMS
Curtis Irwin, 22285 S Endive Road, asked the
Council for direction as to the final location of the skateboard ramp. Mayor Austin stated that we are waiting for
the School District regarding the placement.
H.
EXECUTIVE SESSION – O.R.S. 192.660 (1)(h)
Mayor Austin adjourned the regular meeting in order
to enter executive session per ORS 192.660 (1)(h).
Attending the
executive session: Cr. Hartwig, Cr.
Akins, Cr. Atkinson, Cr. Gavic, Mayor Austin, CM Ealy, PWS Strawn, DCR Hovda,
Steven Amick of the Oregonian, and Rebekah Doty of the East County Gazette.
Cr. Hartwig
moved to exit executive session. Cr.
Gavic seconded the motion. Motion passed
unanimously. Mayor Austin reopened the
regular meeting.
I. COUNCIL
REPORTS & COMMENTS
CM explained
that the Bio-med charge on the accounts payable list is for alcohol and drug
testing for employees that have CDL drivers licenses. The testing is mandated by law.
PWS discussed
the complaints from 300 Main. Signs have
been replaced and relocated to increase awareness of the sidewalk
crossing. Public Works will pursue
options for increasing visibility of the crossing.
Mayor Austin
suggested having another streetlight placed across the street. PWS stated that he could have PGE install a
brighter light that would help.
Cr. Akins
thanked everyone for attending.
Cr. Hartwig
expressed his sympathy to Ken Mahlum in the passing of his wife Louise.
Cr. Gavic
expressed his sympathy to Larry Grant of the Resource Center for his health
problems. He thanked the Parks &
Recreation Commission for their efforts.
He stated that he is looking forward to the ODDA workshop next week. He asked if staff has heard from ODOT
regarding the “Welcome to Estacada" sign.
CM stated he will check with ODOT on this. Cr. Gavic wants to see more interaction with
the Council and citizens on the development of the agenda and presentations.
Cr. Atkinson
congratulated Traci Hovda on the development and launching of the new city web
site – www.cityofestacada.org. He also discussed the need for greater
enforcement of the curfew ordinance. CM
will look into this issue.
Cr. Hartwig
asked PWS how the water project is going.
Staff recommended the Council come by for a tour, as well as anyone from
the public that would like one.
Mayor Austin
stated the portal is nearing completion and is slated for grand opening
ceremonies early this summer.
Cr. Gavic asked
if there is anyway to improve the smell of the wastewater treatment plant. PWS stated that it depends what is happening
with the process and that certain times smell worse than others.
J. ADJOURNMENT
OF MEETING
The meeting
was adjourned at 9:00 pm.